Administrative Assistant $21

Kelly; Stoughton (MA); On-site; USD 25,000 - 33,000; Full time

Job summary

Kelly in Stoughton, MA is seeking an Administrative Assistant to support RN and OT teams, coordinate scheduling, and manage MassHealth-related documentation. The role handles calendar entries, referrals, and monthly reporting to ensure smooth operations.

The position requires 2 years in healthcare administration or scheduling, strong Microsoft Office and Laserfiche skills, and meticulous attention to detail. Shift is 8:30-4:30pm with a pay of $21 per hour, plus eligible benefits.

Qualifications

• 2 years of healthcare administration or scheduling experience preferred.
• High school diploma required; associates or bachelor's degree preferred.
• Proficient in Microsoft Office and electronic documentation systems.

Responsibilities

• Assign evaluations to RN and OT teams and verify MH information.
• Schedule initial and re-evaluations with consumers and OTs.
• Enter evaluation details on calendars and confirm next-day evaluations.
• Notify teams of schedule changes and reschedule as needed.
• Create/update electronic folders and transfer to staff.
• Collaborate with Social Workers to obtain required documents.
• Enter referrals in Zuke and Enrollment Module; prepare reports.

Skills

Scheduling

Healthcare administration

Communication

Education

High school diploma

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office

Laserfiche

Zuke

Job description

Description

Looking for an Administrative Assistant in Stoughton, MA.

• Shift: 8:30-4:30pm
• Pay: $21

Responsibilities

• Assign evaluations to RN and OT teams.
• Verify all MassHealth (MH) information (ID, eligibility, provider status, NPI, MCO) and ensure related documents are in Laserfiche before assignment.
• Schedule initial and re-evaluations with consumers/surrogates and OTs.
• Enter evaluation details on shared and personal calendars.
• Confirm next-day evaluations with consumers/surrogates.
• Notify and update evaluation teams of all schedule changes.
• Reschedule evaluations as needed and document changes in calendars and Zuke database.
• Create, update, and transfer electronic evaluation folders to assigned staff.
• Assign adjustment evaluations per supervisor direction; prepare folders and notify team.
• Collaborate with Social Workers to obtain required documents (MD summaries, discharge letters, 485s).
• Enter referrals in Zuke and Enrollment Module.
• Prepare monthly and weekly reports and update RN/OT calendars.

Qualifications

• 2 years of experience in healthcare administration or scheduling strongly preferred.
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proficient in Microsoft Office, database management, and electronic documentation systems (e.g., Zuke, Laserfiche).

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.