Administrative Assistant (10.5 Mo) – Office Support

Chris Rinellas Test Site; Alameda (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Chris Rinella Test Site in Alameda, California seeks an Administrative Assistant for a 10.5 month term. The role reports to a Supervisor and includes benefits as specified in the Classified Agreement.

Responsibilities include handling phone inquiries, data entry across multiple software systems, preparing brochures and meeting materials, and managing invoices and supplies with strong organizational skills.

Qualifications

• High school diploma.
• Experience working in a professional office setting.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook).
• Able to operate office equipment with a high degree of skill.
• Strong numerical accuracy and attention to detail.
• Self-starter with ability to work independently.

Responsibilities

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

Skills

Microsoft Office

Interpersonal communication

Data entry

Organizational skills

Education

Associate degree

Tools

10-key calculator

Job description

Chris Rinella Test Site in Alameda, California seeks an Administrative Assistant for a 10.5 month term. The role reports to a Supervisor and includes benefits as specified in the Classified Agreement.

Responsibilities include handling phone inquiries, data entry across multiple software systems, preparing brochures and meeting materials, and managing invoices and supplies with strong organizational skills.