Administrative Assistant

ALKEME Insurance; Wheeling (IL); On-site; USD 55,000 - 60,000; Full time

Job summary

A leading insurance company in Wheeling, Illinois, is seeking an Administrative Assistant to provide administrative support for efficient office operations. This entry-level, full-time role involves organizing schedules, handling clerical tasks, and maintaining confidential information to ensure smooth workflows within the organization.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior customer service experience is preferred.

Responsibilities

• Provide administrative support to ensure efficient operations in the office.
• Carry out administrative duties such as filing, typing, binding, and scanning.
• Organize and schedule appointments and meetings for executive leadership.

Skills

Proficiency in Windows and Microsoft Office Suite

Excellent verbal and written communication skills

Excellent problem-solving and time management skills

Ability to be a cooperative team player

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Job description

This range is provided by ALKEME Insurance. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $60,000.00/yr

Job Description: Administrative Assistant

Reports to: Vice President

Department: Administration

FLSA Status: Non-Exempt

Job Purpose

The Administrative Assistant contributes to the success of the company by providing administrative support to ensure efficient operations in the office. This role handles organizational and clerical tasks, supports executives with scheduling, manages information confidentially, and ensures smooth office workflows.

Key Responsibilities

• Provide administrative support to ensure efficient operations in the office.
• Carry out administrative duties such as filing, typing, binding, and scanning.
• Organize and schedule appointments and meetings for executive leadership, including the CEO.
• Handle sensitive information in a confidential manner.
• Resolve administrative problems and inquiries.
• Conduct data entry with accuracy and timeliness.
• Exhibit polite and professional communication via phone and email.
• Contribute to the team effort by accomplishing assigned projects as needed.

Qualifications

Education & Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior customer service experience is preferred.

Knowledge, Skills & Abilities

• Proficiency in Windows and Microsoft Office Suite.
• Ability to effectively use general office equipment.
• Excellent verbal and written communication skills.
• Excellent problem-solving and time management skills.
• Ability to be a cooperative team player, highly motivated, and maintain a positive attitude.
• Ability to read, analyze, and interpret common business and legal documents.
• Demonstrated ability to make sound judgments and decisions with professional etiquette.
• Self-driven with the ability to recognize process improvements and take initiative.

Working Conditions

• Work is primarily office-based with extended periods of computer use.
• May require occasional overtime during peak periods or special projects.
• Must be able to pull or lift up to 15 pounds at times.

Seniority level

Entry level

Employment type

Full-time

Job function

General Business and Administrative

Insurance and Insurance Agencies and Brokerages