Executive Administrative Assistant

Sara Hawks Houston State Farm Agency; Viera (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health, dental, and vision insurance options

Paid time off and holidays

Supportive, team-oriented work environment

Job summary

Join a leading insurance agency as an Executive Assistant, where you'll support day-to-day operations, manage schedules, and handle client communications. This role is perfect for organized, detail-oriented professionals eager to thrive in a fast-paced environment. Enjoy a supportive team atmosphere and various benefits while making a difference in clients' lives.

Qualifications

• 2+ years of administrative or executive assistant experience.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage the agent's calendar and schedule meetings.
• Handle client communications and maintain records.
• Assist with marketing and client outreach efforts.

Skills

Organizational Skills

Communication Skills

Problem Solving

Education

2+ years of administrative experience

Tools

Microsoft Office Suite

Job description

6 days ago Be among the first 25 applicants

Sara Hawks Houston State Farm Agency provided pay range

This range is provided by Sara Hawks Houston State Farm Agency . Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35,000.00/yr - $45,000.00/yr

Are you a highly organized, detail-oriented professional with a passion for helping others? Are you a proactive problem solver who thrives in a fast-paced environment? If so, we have an exciting opportunity for you!

About the Role:

As the Executive Assistant to a busy State Farm Insurance Agency Owner, you'll play a critical role in supporting the day-to-day operations of a successful insurance agency. You'll manage a wide range of administrative tasks, coordinate schedules, and serve as a key point of contact for team members.

Key Responsibilities:

- Manage the agent's calendar, schedule meetings, and coordinate appointments.

- Prepare and organize documents for client meetings and presentations.

- Handle client communications, including calls, emails, and follow-ups.

- Assist with marketing and client outreach efforts.

- Maintain client records and ensure data accuracy in CRM systems.

- Support the agent with daily tasks, project management, and office administration.

- Handle confidential information with discretion.

- Manage office supplies and vendor relationships, ensuring the office is well-stocked and efficient.

- Oversee payroll processing and employee time tracking.

- Coordinate team member benefits administration and assist with onboarding processes.

- Help create a positive and professional office environment.

Qualifications:

- 2+ years of administrative or executive assistant experience (insurance industry experience a plus).

- Strong organizational skills and attention to detail.

- Excellent verbal and written communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Experience with payroll and benefits administration is a plus.

- Ability to multitask and prioritize in a fast-paced environment.

- Friendly, professional, and customer-focused attitude.

- Willingness to learn and adapt in a dynamic work environment.

- Health, dental, and vision insurance options

- Paid time off and holidays

- Supportive, team-oriented work environment

Join a team where you can make a difference in people's lives while building a rewarding career in the insurance industry. Apply today!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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