Administrative Assistant

Hastings Chamber; Denver, Northern (CO, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Diverse daily tasks

Mission-driven work

Job summary

Mosaic in Denver is seeking an Administrative Assistant to be the heart of our office. You’ll greet guests, manage facilities, coordinate scheduling, and support our direct care workforce in a flexible hybrid role.

The ideal candidate combines 3+ years of admin experience with strong communication, discretion, and tech-savviness. You’ll handle confidential information and keep moving parts organized across in-person and remote work.

Qualifications

• Associate degree (or equivalent training) and 3+ years in an administrative support role.
• Proficient with standard office software and digital filing.
• Strong written and verbal communication; confidentiality is essential.
• Willingness to work a 40-hour Monday–Friday schedule and visit the Denver office 4–5 times a week.

Responsibilities

• Welcome guests, keep supply closets stocked, handle facility work orders, mail/deliveries, and meeting spaces.
• Guide potential direct care workers through onboarding, conduct reference checks, and process background checks.
• Keep vehicle fleet logistics in order: track inspections, oil changes/repairs, and registrations.
• Process deposits, submit receipts, maintain inventory logs, manage calendars, and secure client documents.

Skills

Organization

Communication

Confidentiality

HR support

Education

Associate degree

Tools

Microsoft Office

Job description

Make an Impact Behind the Scenes at Mosaic!

Are you an organized multi-tasker who loves bringing order to a busy day? Do you want your work to actually mean something? At Mosaic, we relentlessly pursue opportunities to empower individuals with diverse needs, helping them live meaningful, connected lives.

We are looking for a high-energy Administrative Assistant to serve as the heart of our Denver office. In this flexible hybrid role, you’ll be the welcoming face of our team, the master of our daily logistics, and a key partner in supporting our direct care workforce.

Why You’ll Love This Role

• Flexible Hybrid Perks: Balance your time between our Denver office for key hands‑on duties and your home workspace. Once your daily office responsibilities are wrapped up, you have the flexibility to work remotely!
• Diverse, Dynamic Days: No sitting at a desk doing the exact same task for eight hours straight—your day will range from fleet coordination and client documentation to greeting guests and supporting new hires.
• Mission‑Driven Purpose: Your organization keeps our entire team running smoothly so we can focus on empowering the people we serve.

What You’ll Be Doing

• Welcome & Office Anchor: Greet visitors, keep supply closets stocked, handle facility work orders, handle mail/deliveries, and keep our meeting spaces ready for action.
• Onboarding & HR Support: Guide potential direct care workers through the onboarding pipeline, conduct reference checks, and process background checks.
• Fleet & Logistics Management: Keep our vehicle fleet rolling safely by tracking monthly inspections, arranging oil changes/repairs, and managing registration renewals.
• Financial & Data Administration: Process check deposits, submit agency receipts, maintain key inventory logs, manage team calendars, and secure important client documents in our digital systems.

SCHEDULE: Hybrid - Monday-Friday 8:00 a.m. to 5:00 p.m. with some flexibility

SALARY: $20.20 - $23.00

CLOSE DATE: Friday, September 25, 2026

Requirements

What You Bring to the Team

Experience & Education: Associate degree (or equivalent training) and 3+ years in an administrative support role.

Tech‑Savvy & Organized: Experience with standard office software, digital filing, and keeping track of moving parts.

People‑First Mindset: Strong written/verbal communication skills, great problem-solving ability, and complete respect for confidentiality.

Availability: Ability to work a 40‑hour Monday–Friday schedule, visit the Denver office 4–5 times a week for core tasks, and attend Thursday morning team meetings.

EEO is the Law