Administrative Assistant

Marymount University; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

Marymount University seeks an operations manager for the School of Nursing Professions. You will handle daily office operations, budget oversight, and data management essential for student admissions and progression.

The ideal candidate holds a Bachelor's degree, has experience in administration preferably in higher education, and is proficient in Microsoft Office. Responsibilities include formulating data collection tools and assisting in planning university events.

Qualifications

• 1–2 years of administrative experience; experience in higher education is an advantage.
• No licenses or certifications required.

Responsibilities

• Formulate data collection tools for admissions and accreditation.
• Act as WebAdmit administrator and liaison with admissions.
• Monitor and track the school budget and expenses.
• Prepare purchase requisitions and process invoices.
• Manage day-to-day office operations and communications.
• Assist faculty with grant budget management.
• Plan and implement special events.
• Maintain the department web page and prepare bulletins.

Skills

Attention to detail

Proficient with Microsoft Office Suite

Event logistics management

Education

Bachelor's degree (B.A., B.S.); field of Nursing preferred

Job description

Job Summary

Manages the day‑to‑day operations of the School of Nursing Professions office with discretion and independent judgment, including collection, processing, and analytics essential for student admissions, progression, graduation, and accreditation reports. Serves as a resource for staff in administrative processes across programs within the school.

Responsibilities

• Formulate data collection tools and process student data associated with admissions, progression, and graduation for department and university assessment and accreditation reports.
• Act as WebAdmit administrator and liaison with Undergraduate and Graduate Admissions.
• Monitor and track the school budget and expenses, ensuring compliance with university policies and confidentiality of data.
• Prepare purchase requisitions, process invoices and check requests, run monthly financial reports to balance the budget, and coordinate travel reimbursements.
• Manage day‑to‑day office operations: maintain the school calendar, provide general information about the university, answer phone and email queries, draft correspondence, order supplies, and assign classroom and other rooms.
• Communicate professionally and promptly with adjunct faculty and current students about school programs, admission requirements, process guidelines, and administrative tasks.
• Assist faculty with internal and external grant budget management.
• Assist in planning and implementing special events, including annual interview day, hooding ceremony, and new student orientation.
• Maintain the department web page and prepare weekly department bulletins, event flyers, and program banners.

Qualifications

• Bachelor’s degree required (B.A., B.S.); field of Nursing preferred.
• 1–2 years of administrative experience; experience in higher education is an advantage.
• Proficient with Microsoft Office Suite.
• Strong attention to detail and comfortable handling event logistics.
• No licenses or certifications required.

Financial Responsibility

• Reviews and approves financial transactions at the function or school level.
• May require interpretation of policies and making financial decisions within university or accepted accounting guidelines, including review of financial reports, purchasing decisions, and contract review/negotiation.

Working Conditions

None.

Equal Employment Opportunity Statement

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected base under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct, including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation, and stalking in any of its programs or activities, including employment and admission.