Administrative Assistant

Oral Roberts University; Tulsa (OK); On-site; USD 32,000 - 52,000; Full time

Job summary

Oral Roberts University in Tulsa, OK is seeking a highly organized front-facing administrative assistant for CityPlex. You will be the main liaison between the public and department members, answering inquiries and connecting individuals to the appropriate team member for assistance.

Requires a High School diploma or GED and two years of relevant experience, plus proficiency in Microsoft Office. You will handle confidential information with FERPA compliance while balancing multiple tasks in a

Qualifications

• Requires two years of applicable experience.
• Proficiency in Microsoft Office Suite is a must.
• Ability to effectively balance and prioritize multi-tasks in a high-paced office environment.
• Requires excellent communication skills.
• Must maintain a professional demeanor at all times.
• Must maintain a high level of confidentiality of information and FERPA compliance.

Responsibilities

• Maintains contact lists and distributes them monthly to office personnel.
• Answers phone calls, schedules meetings and supports visitors.
• Generates and distributes memos, letters, spreadsheets, forms, and faxes; sorts mail.
• Prepares communications such as memos, emails, invoices and reports.
• Schedules meetings and coordinates room usage for conferences and auditoriums.
• Greets tenants and directs calls; logs maintenance and housekeeping calls.
• Prepares and sends invoices; maintains client databases and tracks accounts.
• Orders office supplies as needed; handles deposit-related tasks.

Skills

Office Administration

Microsoft Office

Strong communication

Confidentiality

FERPA compliance

Multitasking

Education

High School diploma or GED

Job description

About Us

Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

Job Description- Full-time

Our CityPlex team is seeking a highly organized individual to serve as a front-facing point of contact for CityPlex guests and/or tenants. This individual is responsible for providing administrative and clerical support that contributes to the overall function of the department; serves as the main liaison between the public and department members—answering general inquiries and connecting individuals to the appropriate department team member for assistance.

Responsibilities

• Maintains different contact lists and distributes them monthly to office personnel. Opens and closes office. Makes sure the front doors are locked and phone is forwarded.
• Answers phone calls, schedules meetings and supports visitors.
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Schedules meetings on calendar for conference room and/or auditoriums, noting who and what time the rooms are needed.
• Greets tenants and answers phones. Directs calls or tenants to appropriate person. Take all maintenance and housekeeping calls and record the calls on a maintenance request order. Prints/saves a monthly report of the activity.
• Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents.
• Orders office supplies on an as needed basis.
• Receives and logs tenant payments and makes copies prior to being picked up by ORU for deposit.

Requirements

Education

Requires a High School diploma or GED.

Experience/Skills/Abilities

• Requires two years of applicable experience.
• Proficiency in Microsoft Office Suite is a must.
• Must have the ability to effectively balance and prioritize multi-tasks in the midst of a high-paced office environment.
• Requires excellent communication skills.
• Must maintain a professional demeanor at all times.
• Must maintain a high level of confidentiality of information.
• Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its’ procedures.

Equal Employment Opportunity

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.