Events Coordinator

Oral Roberts University; Tulsa (OK); On-site; USD 40,000 - 50,000; Full time

Job summary

A Christian university in Tulsa, Oklahoma is seeking an Event Coordinator to support enrollment growth by planning and executing various events. This role involves handling logistics, communicating with prospective students, and ensuring a professional experience for all attendees. A Bachelor's degree in a relevant field and at least one year of event coordination experience are preferred. A commitment to the university's mission is essential.

Qualifications

• 1 year of experience in event coordination, preferably in higher education or non-profit.
• Ability to represent the University effectively.
• Flexibility to work evenings and weekends.

Responsibilities

• Assist with planning and execution of events.
• Coordinate logistics for micro-events.
• Maintain communication with prospective students and families.

Skills

Event coordination experience

Strong organizational skills

Excellent communication skills

Teamwork

Flexibility

Proficiency with event management software

Education

Bachelor’s degree in Event Planning, Hospitality, Marketing

Tools

Salesforce

Microsoft Office Suite

Job description

Oral Roberts University is a Christian University located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered University, we develop whole leaders for the whole world through a unique Whole Person education.

Position Overview

The Event Coordinator will play a crucial role in the success of the University’s enrollment growth by assisting the Events Manager with the planning, execution, and follow-up of all events. This role will also have ownership over all micro-events throughout the calendar year, specifically those that engage prospective students, families, and other guests visiting the University's Welcome Center, along with events which serve the current students.

Essential Functions

• Support the Events Manager in the planning, coordination, and execution of large-scale events for recruitment purposes to grow enrollment.
• Take full responsibility for the successful execution of all micro-events from start to finish, including campus tours, information sessions, meet-and-greet events, and personalized visit experiences.
• Coordinate logistics for micro-events including scheduling, event space set-up, catering, technology needs, agendas, and speaker coordination.
• Ensure a smooth and professional experience for all visitors, handling check-in, guest flow, and event breakdown throughout.
• Communicate with key faculty, staff, and student workers to align on event expectations and roles.
• Liaise with the Enrollment Management team and other University departments to ensure event success.
• Maintain regular communication with prospective/current students, families, and counselors, ensuring they receive timely updates and a seamless event experience.
• Collaborate with marketing to promote events and ensure proper branding and alignment with the University’s mission and vision.
• Assist in managing the budget for micro-events, ensuring cost-effective planning and spending.
• Track and report on event attendance, engagement, and feedback to continuously improve the experience for prospective students.
• Serve as a welcoming first point of contact for all prospective students and their families attending events.
• Address any event-related concerns or issues promptly and with professionalism, reflecting the University’s commitment to excellence and values.
• Work closely with student workers and volunteers, providing training and guidance to ensure a welcoming and informative environment for all visitors.
• Provide administrative support to ensure efficient operation of all organizations within Enrollment Management.
• Maintain excellent working knowledge of the travel systems for the purpose of supporting recruitment travel efforts.
• Contribute to the overall success of the Enrollment Management team and complete additional tasks as needed.

Qualifications and Competencies

Knowledge & Experience

Bachelor’s degree in a relevant field (Event Planning, Hospitality, Marketing, or related discipline preferred). ORU graduate preferred.

Skills & Abilities

• 1 year of experience in event coordination, preferably within a higher education or non-profit environment.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills, with the ability to represent the University.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Flexibility to work evenings and weekends as event schedules require.
• Proficiency with event management software, Salesforce, and Microsoft Office Suite.
• Commitment to and alignment with the mission, vision, and values of the University as a Christ-centered institution.
• Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its procedures.

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.