Front Desk & Administrative Support Specialist

Oral Roberts University; Tulsa (OK); On-site; USD 32,000 - 52,000; Full time

Job summary

Oral Roberts University in Tulsa, OK is seeking a highly organized front-facing administrative assistant for CityPlex. You will be the main liaison between the public and department members, answering inquiries and connecting individuals to the appropriate team member for assistance.

Requires a High School diploma or GED and two years of relevant experience, plus proficiency in Microsoft Office. You will handle confidential information with FERPA compliance while balancing multiple tasks in a

Qualifications

• Requires two years of applicable experience.
• Proficiency in Microsoft Office Suite is a must.
• Ability to effectively balance and prioritize multi-tasks in a high-paced office environment.
• Requires excellent communication skills.
• Must maintain a professional demeanor at all times.
• Must maintain a high level of confidentiality of information and FERPA compliance.

Responsibilities

• Maintains contact lists and distributes them monthly to office personnel.
• Answers phone calls, schedules meetings and supports visitors.
• Generates and distributes memos, letters, spreadsheets, forms, and faxes; sorts mail.
• Prepares communications such as memos, emails, invoices and reports.
• Schedules meetings and coordinates room usage for conferences and auditoriums.
• Greets tenants and directs calls; logs maintenance and housekeeping calls.
• Prepares and sends invoices; maintains client databases and tracks accounts.
• Orders office supplies as needed; handles deposit-related tasks.

Skills

Office Administration

Microsoft Office

Strong communication

Confidentiality

FERPA compliance

Multitasking

Education

High School diploma or GED

Job description

Oral Roberts University in Tulsa, OK is seeking a highly organized front-facing administrative assistant for CityPlex. You will be the main liaison between the public and department members, answering inquiries and connecting individuals to the appropriate team member for assistance.

Requires a High School diploma or GED and two years of relevant experience, plus proficiency in Microsoft Office. You will handle confidential information with FERPA compliance while balancing multiple tasks in a