Calendar Office Manager

Oral Roberts University; Tulsa (OK); On-site; USD 40,000 - 62,000; Full time

Job summary

Oral Roberts University in Tulsa, OK invites applications for a Calendar Office Manager who will schedule and coordinate campus activities and meetings, serving as the primary contact for the University Calendar Office. The role requires independent judgment to manage facility reservations, resolve conflicts, and ensure timely communication across departments.

You will support the Welcome Center Engagement team and help optimize cross‑department workflows with professionalism and proactive

Qualifications

• Bachelor's degree preferred or equivalent relevant experience.
• Minimum 1–2 years of customer service or administrative support.
• Experience in admissions is a plus.
• Strong MS Office; experience with Banner, Salesforce, WaitWell, Keystone is a plus.

Responsibilities

• Schedule and coordinate calendar and events across campus.
• Coordinate with Registrars Office for class/faculty assignments in EMS.
• Manage inquiries from students, parents, faculty, and staff.
• Generate daily/weekly/monthly reports identifying scheduling trends.
• Operate work orders and coordinate facilities with departments.
• Provide Welcome Center desk support as needed.
• Assist with special projects and cross-department collaboration.

Skills

Communication

Interpersonal skills

Multitasking

Time management

Attention to detail

Confidentiality

Independent & collaborative work

Education

Bachelor's degree or equivalent experience

Tools

EMS

Salesforce

WaitWell

Keystone

Banner

Microsoft Office

Job description

About ORU Oral Roberts University is a Christian University located in Tulsa Oklahoma. As a globally recognized Holy Spirit empowered University we develop whole leaders for the whole world through a Unique Whole Person education. Students come to ORU not to stay in their faith but to GROW in faith and to become the Spirit empowered leaders they are called to be Faculty staff and students must adhere to the Code of Honor Pledge for ORU.

Position Overview

The Calendar Office Manager schedules and coordinates all activities and meetings on campus serving as the primary point of contact for the University Calendar Office. This role exercises independent judgment to manage facility reservations, resolve scheduling conflicts and ensure seamless communication across departments. The Calendar Office Manager plays a key role in supporting the operational effectiveness of the Welcome Center Engagement team and the broader university. The role requires consistency, professionalism, proactive communication and the ability to coordinate multiple operational workflows simultaneously.

Essential Functions

• Calendar & Scheduling Management
  • Processes inputs and manages all calendar and scheduling information exercising judgment to prioritize and distribute data to appropriate campus departments in a timely manner.
  • Identifies and resolves scheduling conflicts between various campus departments making decisions to reallocate resources or adjust timelines without requiring direct supervisory involvement.
  • Assists with implementing and maintaining the university calendar on the web making independent updates to ensure accuracy and timeliness.
  • Serves as the primary liaison with the Registrars Office to coordinate the importation of academic information, including class and faculty assignments into EMS ensuring appropriate spaces are reserved for classes each semester and independently managing revisions as needed.
  • Verifies and oversees event set up across all campus facilities making on site decisions to ensure all event requirements are met to standard.
  • Facilitates a weekly cross departmental meeting to outline and coordinate all upcoming campus event needs across a two week horizon including scheduling facilitation and leadership of sessions that regularly bring together Catering Services AV Technical support building managers and additional stakeholders as applicable.
  • Attends and represents the department at campus events as assigned acting as an independent point of contact.
• Administrative & Operations
  • Serves as primary point of contact for the University Calendar Office independently managing and responding to inquiries from students parents faculty and staff while ensuring a high level of customer service.
  • Generates and analyzes daily weekly and monthly reports for campus departments identifying trends and making recommendations to improve scheduling and operational efficiency.
  • Independently manages administrative functions including typing filing copying and distributing requisitions across all campus departments.
  • Orders supplies and office items as applicable.
  • Utilizes software systems including EMS Salesforce WaitWell Keystone and Banner to support services independently determining the appropriate system and process for each inquiry.
  • Trained and available to assist at the Welcome Center Front Desk as needed.
• Facilities & Work Order Coordination
  • Enters and manages work orders assessing and distributing information to the appropriate department based on the nature and priority of each request.
  • Independently communicates with requestors regarding repair and project needs providing guidance and status updates on behalf of the department.
  • Conducts walk through inspections of campus facilities assessing conditions and determining repair priorities for Maintenance departments.
• Special Projects & Cross Department Collaboration
  • Support special projects and coordination of other activities as assigned.
  • Collaborate with multiple departments to advance divisional goals and ensure operational excellence.
  • Provide additional administrative support to the Executive Assistant as needed.

Qualifications and Competencies

• Knowledge & Experience
  • Bachelors degree preferred or equivalent relevant experience.
  • Minimum 1 2 years of customer service or administrative support experience.
  • Previous admissions experience is a plus.
  • Strong working knowledge of Microsoft Office; familiarity with Banner Salesforce WaitWell and Keystone are a plus.
  • Thorough knowledge of Oral Roberts University preferred.
• Skills & Abilities
  • Excellent communication skills both verbal and written.
  • Strong interpersonal skills with the ability to work effectively across diverse populations.
  • Proven ability to multitask, prioritize and manage time in a fast paced environment.
  • High attention to detail, strong organizational skills and ability to maintain confidentiality.
  • Ability to work both independently and collaboratively; sound judgment and problem solving skills.
  • Flexibility regarding schedule changes and shifting priorities.

Physical & Environmental Demands

• Physical and environmental demands will include but not be limited to the following: Sitting standing walking bending and lifting up to 2530 lbs.
• Manual dexterity for office equipment; visual and auditory acuity required.
• Occasional exposure to noise.
• Evening weekend holiday hours may be required for office and/or phone coverage during ORU closures and/or special events.