Accounting Assistant

Mississippi Department of Employment Security; Batesville (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

ACI Building Systems is seeking an Accounting Assistant to support daily office operations and provide foundational support to the accounting team in a fast-paced environment.

The role focuses on organization, attention to detail, and balancing administrative responsibilities with light accounting tasks, including accounts payable/receivable, and ERP familiarity.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• 1–3 years of administrative, office support, or bookkeeping experience.
• Strong organizational and time management skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Assist with accounts payable, including invoice entry and vendor communication.
• Support accounts receivable processes such as payment posting and basic billing.
• Help maintain accurate financial records within Microsoft Dynamics 365.
• Assist with employee expense reimbursements and credit card reconciliations.
• Provide support during month-end close and audit periods as needed.
• Maintain truck and asset files, including tag renewals, title documentation, and IFTA-related tracking.
• Coordinate with internal teams to ensure accurate documentation and timely processing of transactions.
• Perform general administrative and operational tasks to support business needs.
• Serve as the first point of contact for visitors, phone calls, and general inquiries.
• Manage front desk responsibilities and maintain a professional office environment.
• Sort and distribute mail, coordinate shipments, and manage office supplies.
• Assist with scheduling, meeting coordination, and general office organization.
• Maintain physical and digital filing systems.

Skills

Organization

Time management

Communication

Customer service

Microsoft Excel

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Dynamics 365

Job description

Position Summary

The Accounting Assistant supports daily office operations while providing foundational support to the accounting team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys balancing administrative responsibilities with light accounting tasks in a fast-paced environment.

Required Qualifications

• High school diploma or equivalent required; associate's degree preferred
• 1--3 years of administrative, office support, or bookkeeping experience
• Strong organizational and time management skills
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office (especially Excel)
• High attention to detail and ability to multitask

Preferred Qualifications

• Experience with ERP systems (Dynamics 365 a plus)
• Exposure to basic accounting principles or bookkeeping
• Experience in a fast-paced office or operations environment

Physical Requirements

• Must be able to lift 50 lbs., bend, squat, kneel, sit, and/or stand for extended periods of time with or without reasonable accommodation.

Key Responsibilities

• Accounting Support
  • Assist with accounts payable, including invoice entry and vendor communication
  • Support accounts receivable processes such as payment posting and basic billing
  • Help maintain accurate financial records within Microsoft Dynamics 365
  • Assist with employee expense reimbursements and credit card reconciliations
  • Provide support during month-end close and audit periods as needed
• Operational Support
  • Maintain truck and asset files, including tag renewals, title documentation, and IFTA-related tracking
  • Coordinate with internal teams to ensure accurate documentation and timely processing of transactions
  • Perform general administrative and operational tasks to support business needs
• Administrative & Office Support
  • Serve as the first point of contact for visitors, phone calls, and general inquiries
  • Manage front desk responsibilities and maintain a professional office environment
  • Sort and distribute mail, coordinate shipments, and manage office supplies
  • Assist with scheduling, meeting coordination, and general office organization
  • Maintain physical and digital filing systems

Requirements

Equal Employment Opportunity Statement

ACI Building Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.