Administrative Assistant

ADVANCED INSTRUMENTATIONS INC; Town of Florida (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

ADVANCED INSTRUMENTATIONS INC is seeking an organized Administrative Assistant to support staff with clerical duties, data entry, and file management. The role offers training for the right candidate and opportunities to assist with presentations and reporting.

The ideal candidate has 1+ years in administrative support, strong typing, and proficiency in Microsoft Office, plus excellent customer service and independent work habits. Bilingual English/Spanish is a plus.

Qualifications

• 1+ years of administrative assistant experience is a plus.
• Proficient with Microsoft Suite and common office equipment.
• Excellent customer service and communication skills.
• Self-starter who works well independently.
• Preferably bilingual (English / Spanish).

Responsibilities

• Support office staff and executives with clerical tasks.
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives.
• Help prepare presentation materials.
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary.
• Assist to Quality Manager preparing different reports.
• File documents.
• Keeping departmental records.
• Ensure office is kept clean and always organized.

Skills

Administrative support

Microsoft Office

Customer service

Communication skills

Bilingual English/Spanish

Typing speed

Organizational skills

Education

High school diploma or GED

Job description

Job Description

Administrative Assistant

We are seeking an organized and proactive Administrative Assistant to join our organization. You will support our staff with clerical duties, including making copies, and organizing files, data entry, etc. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.

Administrative Assistant Duties and Responsibilities

• Support office staff and executives with clerical tasks
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Help prepare presentation materials
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary
• Assist to Quality Manager preparing different reports
• File documents
• Keeping departmental records
• Ensure office is kept clean and always organized

Administrative Assistant Requirements and Qualifications

• High school diploma or GED certificate
• 1+ years of experience as an administrative assistant a plus
• Fast, proficient, and accurate typist
• Proficient with Microsoft Suite and common office equipment
• Excellent customer service and communication skills
• Self-starter who works well independently
• Preferably bilingual (English / Spanish)