Administrative Assistant

Casado Law Office, LLC; Town of Florida (NY); On-site; USD 25,000 - 39,000; Part time

Job summary

Casado Law Office, LLC is seeking an Administrative Assistant to support a small legal team. The role involves managing schedules, handling correspondence, coordinating meetings, and maintaining accurate records, with hours from 9:00 am to 1:00 pm, Monday through Friday.

Reporting to the Lead Manager, you will assist with forms, data entry, customer inquiries, and file organization, using Microsoft Office. Fluency in Spanish and English is required.

Qualifications

• Bilingual Spanish and English proficiency required.
• High school diploma or equivalent is required.
• Proficiency with Microsoft Office Suite.
• Strong calendar management skills.
• Accurate and efficient data entry abilities.
• Excellent communication skills.
• Effective time management and organizational skills.
• Customer service orientation.
• Strong problem-solving capabilities.

Responsibilities

• Manage scheduling and calendar coordination.
• Handle correspondence and communicate effectively.
• Organize and maintain files and records.
• Coordinate meetings and prepare necessary materials.
• Provide customer support and assist with inquiries.
• Fill out and process various forms accurately.
• Maintain data entry tasks and ensure accuracy.

Skills

Bilingual Spanish/English

Calendar management

Data entry

Communication skills

Time management

Organization

Customer service

Problem solving

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

The Administrative Assistant plays a crucial role within a small team, providing essential support to ensure efficient office operations. Reporting directly to the Lead Manager, this position involves managing schedules, handling correspondence, coordinating meetings, and maintaining accurate records. With a focus on customer support and organizational tasks, the role offers flexible working hours from 9:00 am to 1:00 pm, Monday through Friday, with no travel requirements.

Responsibilities

• Manage scheduling and calendar coordination
• Handle correspondence and communicate effectively
• Organize and maintain files and records
• Coordinate meetings and prepare necessary materials
• Provide customer support and assist with inquiries
• Fill out and process various forms accurately
• Maintain data entry tasks and ensure accuracy

Required Qualifications

• Fluency in both Spanish and English is an essential requirement
• High school diploma or equivalent
• Proficiency in Microsoft Office Suite
• Strong calendar management skills
• Accurate and efficient data entry abilities
• Excellent communication skills
• Effective time management and organizational skills
• Customer service orientation
• Problem-solving capabilities

Preferred Qualifications

• No prior experience required