Program Administrative Assistant

MOHR Talent; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Purpose-driven work

Supportive team environment

Opportunities for skill development

Direct impact on the community

Job summary

A nonprofit organization in Miami is seeking a Project Administrative Assistant to support advocacy programs. You will coordinate communications, assist in event planning, and ensure accurate documentation. The ideal candidate is bilingual in English and Spanish, with over 3 years of experience in nonprofit support. Strong organizational and communication skills are a must. This is a full-time on-site position.

Qualifications

• 3+ years of experience supporting nonprofit or advocacy programs.
• Strong multitasking skills with exceptional attention to detail.
• Excellent writing and interpersonal abilities.

Responsibilities

• Support the Team Leader and Program Director in coordinating programs.
• Manage communications with partners and track program progress.
• Assist with event planning and maintain program documentation.

Skills

Bilingual proficiency (English/Spanish)

Strong organizational skills

Excellent communication

Exceptional attention to detail

Proficiency in Microsoft Office

Tools

Microsoft Office

Teams

Zoom

Job description

3 days ago Be among the first 25 applicants

Project Administrative Assistant

Location: Miami, FL 33134 (On Site)
Position Type: Full-Time
Schedule: Monday to Friday 9:00 AM – 5:00 PM

We are partnering with a nonprofit organization dedicated to empowering communities through programs that promote advocacy, education, and social impact.

In this role, you’ll support the Team Leader and Program Director in coordinating one of our key advocacy programs.

You’ll manage communications with partners, help track progress and outcomes, support event planning, and ensure all program documentation is accurate and up to date.

Why you’ll love it here:

• Purpose-Driven Work: Every day you’ll help create positive change in the community.
• Supportive Team: Join a collaborative, mission-focused group that values your input.
• Room to Grow: Develop your skills and advance within a respected nonprofit organization.
• Meaningful Impact: See the direct results of your efforts in people’s lives.

What You’ll Do:

Program Coordination & Support

• Assist leadership with the daily management and execution of program activities.
• Serve as a communication link between OAA and local or international partners.
• Collect and organize data to support program monitoring and evaluation efforts.
• Track project milestones, deliverables, and deadlines to ensure timely completion.
• Prepare and maintain project files, work plans, reports, and financial records.

Communication & Collaboration

• Coordinate meetings, trainings, and events—handling logistics, agendas, and follow-up documentation.
• Collaborate with other departments to ensure program goals align with organizational priorities.
• Maintain professional and responsive communication with partners, staff, and external stakeholders.

Documentation & Reporting

• Draft and edit reports, presentations, and program summaries for internal and external audiences.
• Manage recordkeeping and ensure accurate documentation of program activities and outcomes.
• Support the preparation of briefing materials and deliverables for leadership review.

Event & Training Support

• Provide administrative and logistical support for program-related workshops, conferences, and trainings.
• Assist with event setup, participant coordination, and materials preparation.
• Document and summarize key outcomes or lessons learned from each activity.

What we are looking for:

• Bilingual proficiency (English/Spanish) required.
• 3+ years of experience supporting nonprofit or advocacy programs.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent communication, writing, and interpersonal abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and collaboration platforms (Teams, Zoom).

MOHR Talent is an equal‑opportunity employer and complies with all applicable federal, state, and local nondiscrimination laws. We provide equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other protected status. If you believe you have been discriminated against or have concerns about our compliance, please contact our Human Resources department at [e-mail]