Accounting Associate

First Team Professional; Beltsville (MD); On-site; USD 38,000 - 52,000; Full time

Job summary

First Team Professional is seeking an Accounting Assistant to support daily accounting operations, data entry, and office management in a collaborative environment. The role emphasizes accuracy, organization, and customer service while handling multi-department communication.

The ideal candidate will be proficient in accounting software, especially QuickBooks, and have strong Excel and Microsoft Office skills.

Qualifications

• Accounts receivable heavy workload: 100 invoices daily.
• Experience in office management or administrative roles.
• Proficiency in Microsoft Office and familiarity with productivity software.
• Experience with QuickBooks or similar accounting software.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Clerical/front desk experience is desirable.
• Ability to handle multiple tasks under pressure.
• Excel skills including VLOOKUPs and SUMIFs.
• Experience with SAGE or MAS90 accounting software.

Responsibilities

• Handle data entry for AR, AP, and GL with accuracy.
• Prepare financial reports and spreadsheets using Excel/Word.
• Generate, review, and distribute invoices using QuickBooks or similar.
• Greet visitors, answer phones, and manage front desk communications.
• Maintain organized filing for financial records and vendor/client files.
• Respond to client inquiries via phone/email and assist communications.
• Support office management tasks like scheduling and proofreading.
• Assist with clerical tasks and time-sensitive duties.
• Support overall office productivity through prioritization.

Skills

Data entry

Organization

Customer service

Communication

Multitasking

Time management

Tools

QuickBooks

SAGE

MAS90

Excel

Word

Microsoft Office

Job description

We are seeking a dedicated and detail-oriented Accounting Assistant to join the clients dynamic team. In this role, you will support the daily accounting operations, ensuring accurate data entry, efficient office management, and seamless communication across departments. The ideal candidate will possess strong organizational skills, technical proficiency with accounting and productivity software, and excellent customer service abilities. This position offers an opportunity to contribute to the financial health of the organization while developing valuable professional skills in a collaborative environment.

Responsibilities

• Manage data entry tasks related to accounts receivable, accounts payable, and general ledger transactions with precision and efficiency
• Assist in preparing financial reports, spreadsheets, and documentation using Microsoft Office tools such as Word and Excel
• Support invoicing processes by generating, reviewing, and distributing invoices accurately using QuickBooks or similar accounting software
• Handle front desk duties including answering multi-line phone systems, greeting visitors, and managing office communications professionally
• Maintain organized filing systems for financial records, vendor files, and client information to ensure easy retrieval and compliance
• Provide excellent customer service by responding promptly to client inquiries via phone or email and supporting client communication efforts
• Collaborate with team members on office management tasks such as scheduling, document proofreading, and maintaining office supplies
• Assist with clerical tasks including proofreading documents, preparing correspondence, and managing time-sensitive administrative duties
• Support overall office productivity by utilizing organizational skills to prioritize tasks effectively and manage multiple responsibilities

Requirements

• Accounts receivable heavy focus - 100 invoices per day / 2000 per month.
• Proven experience in office management or administrative roles within an office environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and familiarity with productivity software
• Experience using QuickBooks or similar accounting software for financial data management
• Excellent organizational skills with keen attention to detail and accuracy in data entry and document processing
• Effective communication skills, both verbal and written, including phone etiquette and client interaction capabilities
• Prior experience in clerical work or front desk responsibilities is highly desirable
• Demonstrated ability to handle multiple tasks efficiently while maintaining professionalism under pressure
• Excel skills, vlookups, sum ifs, data importing/exporting - wants to see excel examples
• SAGE or MAS90 (accounting software)

If you are motivated by organization, enjoy supporting operational functions, and excel in providing exceptional customer service, we encourage you to apply for this rewarding opportunity. Join our team as an Accounting Assistant and play a vital role in our continued success.