Administrative Assistant

Atrium Staffing LLC; Tampa (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Healthcare plans

Paid time off

Professional growth

Job summary

Atrium Staffing LLC client in Tampa, FL seeks an Administrative Assistant to support a growing real estate team. The role focuses on providing administrative and operational support in a fast-paced environment and collaborating with agents, clients, vendors, and colleagues.

Key duties include scheduling, coordinating showings and meetings, maintaining records, preparing listing and marketing materials, handling inquiries, and assisting with transactions and open houses.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Highly detail-oriented with the ability to manage multiple tasks simultaneously.

Responsibilities

• Provide administrative and operational support to real estate agents and management.
• Coordinate appointments, property showings, meetings, and client communications.
• Maintain and update client, property, and transaction records.
• Assist with preparing listing materials, marketing materials, and property information.
• Respond to phone calls, emails, and client inquiries in a professional and timely manner.
• Assist with coordinating real estate transactions and maintaining required documentation.
• Build and maintain positive relationships with clients, agents, vendors, and other industry professionals.
• Track leads, client activity, listings, and transaction progress.
• Assist with social media, email marketing, and other real estate marketing initiatives.
• Research local real estate market trends and prepare information for the team.
• Help coordinate open houses, client events, and other company activities.
• Perform general office administration and other duties as needed.

Skills

Communication

Organization

Time management

Detail-oriented

Proactive

Independent work

Team collaboration

Education

Bachelor's Degree

Tools

CRM systems

Real estate software

Job description

Client Overview:

Our client is a rapidly growing and well-established real estate company focused on providing exceptional service to buyers, sellers, investors, and property owners. They are seeking an Administrative Assistant to support the day-to-day operations of their growing team.

Salary/Hourly Rate:

$20/hr - $25/hr

Position Overview:

The Administrative Assistant will provide administrative and operational support within a fast-paced real estate environment. The ideal candidate is an effective communicator with strong organizational skills, attention to detail, and the ability to manage multiple priorities. This individual will work closely with real estate agents, clients, vendors, and other team members to support daily operations and client service initiatives.

Responsibilities of the Administrative Assistant:

• Provide administrative and operational support to real estate agents and management.
• Coordinate appointments, property showings, meetings, and client communications.
• Maintain and update client, property, and transaction records.
• Assist with preparing listing materials, marketing materials, and property information.
• Respond to phone calls, emails, and client inquiries in a professional and timely manner.
• Assist with coordinating real estate transactions and maintaining required documentation.
• Build and maintain positive relationships with clients, agents, vendors, and other industry professionals.
• Track leads, client activity, listings, and transaction progress.
• Assist with social media, email marketing, and other real estate marketing initiatives.
• Research local real estate market trends and prepare information for the team.
• Help coordinate open houses, client events, and other company activities.
• Perform general office administration and other duties as needed.

Required Experience/Skills for the Administrative Assistant:

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Highly detail-oriented with the ability to manage multiple tasks simultaneously.
• Self-motivated and proactive.
• Professional and personable demeanor.
• Strong computer and administrative skills.
• Ability to work independently as well as part of a team.

Preferred Experience/Skills for the Administrative Assistant:

• Prior experience in real estate, property management, or a related industry.
• Experience working with CRM systems or real estate transaction management software.
• Familiarity with real estate terminology and transaction processes.
• Experience with social media or digital marketing.
• Strong interest in building a career within the real estate industry.

Education Requirements:

• Bachelor's Degree required.

Benefits:

• Atrium Care Package available upon eligibility, including healthcare plans, discount programs, and paid time off.
• Opportunity for professional growth and advancement.
• Hands-on experience within the real estate industry.
• Collaborative and fast-paced work environment.