Administrative Assistant

Arrow Search Partners; West Palm Beach (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Arrow Search Partners is seeking an experienced administrative professional to support their sales team based in West Palm Beach, Florida. The role requires a Bachelor’s degree and 4-6 years of experience in hospitality or real estate. Responsibilities include managing calendars, coordinating events, and maintaining client data. A focus on client service and strong interpersonal skills is essential. The salary range for this position is $90,000-$120,000.

Qualifications

• 4-6 years of experience supporting a sales team or in hospitality/real estate.
• Experience coordinating events and marketing initiatives.

Responsibilities

• Provide administrative support to the sales team.
• Respond to inquiries with clarity and insight.
• Manage sales team calendars and appointments.
• Support marketing leadership in event execution.
• Coordinate and proofread client agreements.
• Maintain client data and reporting systems.

Skills

Interpersonal skills

Client service mindset

Event coordination

Familiarity with CRM systems

Education

Bachelor’s degree

Job description

About The Company

Our client is a real estate and investment firm developing and managing large-scale, mixed-use developments and high-quality residential communities. With a portfolio that spans luxury properties, affordable housing, retail, and hospitality, it is recognized for shaping urban landscapes through innovative design and long-term vision.

Responsibilities

• Provide administrative support to the sales team
• Respond to inquiries with clarity, insight, and a strong understanding of the business
• Manage sales team calendars, appointments, and client-facing activities
• Support marketing leadership by assisting in the planning and execution of events, client experiences, and promotional initiatives
• Coordinate, track, and proofread client agreements and related legal documentation
• Maintain and manage client data, reporting, and CRM systems
• Oversee marketing materials inventory and distribution
• Serve as a liaison for IT setup and catering coordination for presentations
• Support all client experiences including pre-launch initiatives

Requirements

• Bachelor’s degree required
• 4-6 years of experience supporting a sales team or working in a hospitality or real estate
• Strong interpersonal skills with a client-service and elevated hospitality mindset
• Familiarity with CRM or membership management systems
• Experience coordinating events and marketing initiatives

Salary Range $90,000-$120,000