Administrative Assistant

Discovery Behavioral Health; Tacoma (WA); On-site; USD 30,000 - 33,000; Part time

Job summary

Discovery Behavioral Health in Tacoma, WA is seeking an Administrative Assistant to provide high-level communication and customer service to employees, executives, and visitors. The role requires maintaining confidentiality, managing emails and documents, and supporting onboarding and reporting tasks.

Part-time schedule, Monday–Friday mornings, on-site location in Tacoma. Ideal candidates will have excellent communication skills, the ability to work independently, and familiarity with clinical

Qualifications

• Excellent communication skills; first line of communication between boss and outside world.
• Ability to work well under pressure in a fast-paced environment with confidentiality.
• Attends staff meetings and maintains professional demeanor.

Responsibilities

• Be the first line of communication between your boss and clients, employees, and management.
• Maintain confidentiality and professional demeanor in all interactions.
• Attend staff meetings and coordinate with Directors on compliance and reporting.
• Manage office space, onboarding, and filing systems; support in creating spreadsheets and documents.

Skills

Communication skills

Independence

Confidentiality

Multitasking

Education

High School Diploma

College education preferred

Job description

Position Summary

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Position Summary

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Essential Job Functions

• Must have excellent communication skills. You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
• Must be able to thrive in a fast pace environment and work independently. Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor
• Attends staff meetings, when necessary.
• Knows the whereabouts of staff on a continuous basis.
• Manages the use of community space within the administrative building
• Assists with on-boarding new staff members
• Assists Directors with ensuring employee file compliance
• Running reports for prescription monitoring and uploading into client medical records
• Shares pertinent information with team as obtained from clients or families.
• Maintains a professional atmosphere both on the telephone and in the waiting area.
• Maintains a filing system for various company functions, including, but not limited to, copying and set-up
• You will be responsible daily for writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents.
• Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.
• Attends in-service training, when necessary.
• Maintains confidentiality pertaining to clients and families.
• Maintains the visitor and employee sign-in/sign-out logs.
• Maintains and orders office supplies for the administrative building.
• Maintains and orders medical supplies for the treatment programs.
• Ensures all visitors and given a "Visitor" badge and ensures visitors return "Visitor" badge
• Greets visitors and clients in a professional manner.
• Adheres to all company policies and procedures.
• Completes other tasks, as assigned.

Knowledge, Education, Experience:

• High School Diploma
• College education preferred
• Strong understanding of substance use treatment and the population treated within the facility

Employment Status:

Part time

Schedule:

Monday-Friday 7:45am-11:45am

Work location:

Tacoma, WA

Compensation range:

$22-24 hourly