Administrative Assistant

Center For Discovery; Tacoma (WA); On-site; USD 30,000 - 33,000; Part time

Job summary

Center For Discovery in Tacoma, WA is seeking a part-time Administrative Assistant to provide high-level communication and customer service to employees, executives, vendors and visitors. The role supports onboarding, file compliance and daily clerical tasks in a fast-paced environment.

Typical schedule is Monday–Friday, 7:45am–11:45am, with a compensation range of $22-$24 hourly. The position requires a High School diploma and preferred college education, within a substance use treatment

Qualifications

• Must have excellent communication and confidentiality.
• Strong organization and ability to work independently in a fast-paced environment.

Responsibilities

• Serve as first point of contact between staff, management, vendors and visitors.
• Manage daily administrative tasks: emails, faxes, copying, spreadsheets and document printing.
• Maintain and secure staff files and confidential information.
• Assist with onboarding, sign-in/out logs and office supply management.
• Prepare reports and assist with chart audits and patient intake documents.

Skills

Excellent communication

Education

High School Diploma

College education preferred

Job description

Position Summary:

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Essential Job Functions:

• Must have excellent communication skills. You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
• Must be able to thrive in a fast pace environment and work independently. Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor
• Attends staff meetings, when necessary.
• Knows the whereabouts of staff on a continuous basis.
• Manages the use of community space within the administrative building
• Assists with on-boarding new staff members
• Assists Directors with ensuring employee file compliance
• Running reports for prescription monitoring and uploading into client medical records
• Shares pertinent information with team as obtained from clients or families.
• Maintains a professional atmosphere both on the telephone and in the waiting area.
• Maintains a filing system for various company functions, including, but not limited to, copying and set-up
• You will be responsible daily for writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents.
• Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.
• Attends in-service training, when necessary.
• Maintains confidentiality pertaining to clients and families.
• Maintains the visitor and employee sign-in/sign-out logs.
• Maintains and orders office supplies for the administrative building.
• Maintains and orders medical supplies for the treatment programs.
• Ensures all visitors and given a “Visitor” badge and ensures visitors return “Visitor” badge
• Greets visitors and clients in a professional manner.
• Adheres to all company policies and procedures.
• Completes other tasks, as assigned.

Knowledge, Education, Experience:

• High School Diploma
• College education preferred
• Strong understanding of substance use treatment and the population treated within the facility

Employment Status: Part time

Schedule: Monday-Friday 7:45am-11:45am

Work location: Tacoma, WA

Compensation range: $22-24 hourly