Administrative Assistant

Discovery Behavioral Health; Manor (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

Discovery Behavioral Health in Houston, TX is seeking an Administrative Assistant to provide high-level communication and exceptional customer service to employees, directors, vendors and visitors.

You will be the first line of contact, support onboarding, maintain confidential records, and prepare reports and spreadsheets for the team.

Qualifications

• High School Diploma required; college education preferred.
• Strong communication and confidentiality essential.
• Ability to manage multiple tasks and maintain accuracy.

Responsibilities

• Provide high level communication and customer service to employees, executives, vendors and visitors.
• Write emails, transcribe notes, fax, copy, and create spreadsheets or print documents.
• Assist with onboarding new staff and ensure employee file compliance.
• Run reports for prescription monitoring and upload into client medical records.
• Maintain and organize office filing systems and supplies.
• Greet visitors professionally and adhere to company policies.

Skills

Communication skills

Confidentiality

Working under pressure

Organizational skills

Written communication

Education

High School Diploma

College education preferred

Tools

Microsoft Excel

Job description

Position Summary

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Position Summary

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Essential Job Functions

• Must have excellent communication skills. You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
• Must be able to thrive in a fast pace environment and work independently. Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor
• Attends staff meetings, when necessary.
• Knows the whereabouts of staff on a continuous basis.
• Manages the use of community space within the administrative building
• Assists with on-boarding new staff members
• Assists Directors with ensuring employee file compliance
• Running reports for prescription monitoring and uploading into client medical records
• Shares pertinent information with team as obtained from clients or families.
• Maintains a professional atmosphere both on the telephone and in the waiting area.
• Maintains a filing system for various company functions, including, but not limited to, copying and set-up
• You will be responsible daily for writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents.
• Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.
• Attends in-service training, when necessary.
• Maintains confidentiality pertaining to clients and families.
• Maintains the visitor and employee sign-in/sign-out logs.
• Maintains and orders office supplies for the administrative building.
• Maintains and orders medical supplies for the treatment programs.
• Ensures all visitors and given a "Visitor" badge and ensures visitors return "Visitor" badge
• Greets visitors and clients in a professional manner.
• Adheres to all company policies and procedures.
• Completes other tasks, as assigned.

Knowledge, Education, Experience:

• High School Diploma
• College education preferred
• Strong understanding of substance use treatment and the population treated within the facility

Employment Status: Full time

Schedule: Tues-Sat OR Sun-Thurs 8am-5pm

Work location: Houston, TX

Compensation range: $18-20 hourly