Administrative Assistant

Center For Discovery; Manor (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

Center For Discovery in Houston, TX is seeking an Administrative Assistant to provide high‑level communication and customer service to employees, executives, vendors and visitors. The role requires strong written and verbal skills, confidentiality, and the ability to work independently in a fast-paced environment.

Responsibilities include onboarding new staff, maintaining employee files, running reports for prescription monitoring, and producing emails and spreadsheets.

Qualifications

• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in creating spreadsheets and basic documentation tasks.

Responsibilities

• Be the first line of communication between boss, clients, staff and visitors.
• Maintain professional atmosphere in person and on the phone.
• Manage meetings, sign-in logs, and office supply orders.
• Support onboarding of new staff and ensure employee files compliance.
• Prepare emails, transcribe notes, fax/copy documents and create spreadsheets.
• Run reports for prescription monitoring and upload to client records.
• Adhere to policies and maintain confidentiality at all times.

Skills

Excellent communication

Organizational skills

Confidentiality

Education

High School Diploma

College education preferred

Job description

Position Summary:

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Essential Job Functions:

• Must have excellent communication skills. You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
• Must be able to thrive in a fast pace environment and work independently. Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor
• Attends staff meetings, when necessary.
• Knows the whereabouts of staff on a continuous basis.
• Manages the use of community space within the administrative building
• Assists with on-boarding new staff members
• Assists Directors with ensuring employee file compliance
• Running reports for prescription monitoring and uploading into client medical records
• Shares pertinent information with team as obtained from clients or families.
• Maintains a professional atmosphere both on the telephone and in the waiting area.
• Maintains a filing system for various company functions, including, but not limited to, copying and set-up
• You will be responsible daily for writing emails, transcribing notes, faxing, copying and creating spreadsheets or printing documents.
• Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.
• Attends in-service training, when necessary.
• Maintains confidentiality pertaining to clients and families.
• Maintains the visitor and employee sign-in/sign-out logs.
• Maintains and orders office supplies for the administrative building.
• Maintains and orders medical supplies for the treatment programs.
• Ensures all visitors and given a "Visitor" badge and ensures visitors return "Visitor" badge
• Greets visitors and clients in a professional manner.
• Adheres to all company policies and procedures.
• Completes other tasks, as assigned.

Knowledge, Education, Experience:

• High School Diploma
• College education preferred
• Strong understanding of substance use treatment and the population treated within the facility

Employment Status: Full time

Schedule: Tues-Sat OR Sun-Thurs 8am-5pm

Work location: Houston, TX

Compensation range: $18-20 hourly