Administrative Assistant

Ultimate Staffing; Fresno (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Job summary

Ultimate Staffing is seeking a detail-oriented Administrative Assistant to support daily operations for a California client. The role emphasizes organization, proactive communication, and reliable task execution in a busy office environment.

Responsibilities include handling calls, scheduling meetings, filing, data entry, and preparing routine reports. Candidates should be proficient with MS Office and capable of maintaining confidential information while improving office processes.

Qualifications

• Proven administrative or assistant experience.
• Excellent time management and multitasking abilities.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Providing administrative support to ensure efficient operation of the office.
• Answering phone calls, scheduling meetings, and supporting visitors.
• Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organizing and scheduling appointments with administrative software.
• Handling sensitive information in a confidential manner.
• Developing and updating administrative systems to make them more efficient.
• Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Assisting in the preparation of regularly scheduled reports.

Skills

Administrative Experience

Time Management

Attention to Detail

Communication

Organization

Tools

MS Office

Job description

Ultimate Staffing is actively seeking a detail-oriented Administrative Assistant to join their client's team in California. This role is essential in supporting daily operations and ensuring efficient workflow within the office environment. The ideal candidate will have a proactive attitude and excellent organizational skills.

Responsibilities

• Providing administrative support to ensure efficient operation of the office.
• Answering phone calls, scheduling meetings, and supporting visitors.
• Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organizing and scheduling appointments with administrative software.
• Handling sensitive information in a confidential manner.
• Developing and updating administrative systems to make them more efficient.
• Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Assisting in the preparation of regularly scheduled reports.

Qualifications

• Proven administrative or assistant experience.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).

Required Work Hours

Monday through Friday, 1st shift

Benefits

• The position offers competitive pay, between $20.00 to $22.00 per hour, and a comprehensive benefits package including health insurance, paid time off, and retirement plans.

Additional Details

• Max Pay is $22. Min Pay is $20.00.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.