Administrative Assistant

California Pain; San Diego (CA); Presencial; USD 26.000 - 37.000; A tiempo parcial

Descripción de la vacante

California Pain Group in San Diego, CA seeks an Administrative Assistant to support the daily operations of a specialized pain management practice. This role requires a highly organized, discreet professional capable of handling patient-centered services in a fast-paced clinical environment.

The position is part-time (10-20 hours/week) with a starting compensation of $23/hour, reporting to the CEO/Administrator.

Formación

• High school diploma or equivalent required; associate degree or formal admin training preferred.
• 1–2 years of administrative experience in a medical/healthcare setting preferred.
• Proficiency with electronic medical records systems (Athenahealth, eClinicalWorks, Epic).
• Strong verbal and written communication; excellent organization and confidentiality.

Responsabilidades

• Assist management with daily operations and communications.
• Handle calls, messages, and scheduling with accuracy and discretion.
• Process copayments and assist with basic billing inquiries and documentation.
• Prepare documentation for patient visits and procedures; maintain organized records.
• Support clerical tasks, data entry, scanning and filing; payroll processing for staff.
• Coordinate with vendors and maintain inventory and office supplies.
• Review and implement employee benefit plans as needed.

Conocimientos

Organizational skills

Verbal communication

Written communication

Confidentiality

Educación

High school diploma or equivalent

Associate degree or admin training

Herramientas

Athenahealth

eClinicalWorks

Epic

Bill.com

Microsoft Office

Descripción del empleo

ADMINISTRATIVE ASSISTANT

GENERAL SUMMARY OF DUTIES.

Responsible for assisting the Office in overall administration, planning, organizing and coordinating the daily operations to ensure quality patient care. RESPONSIBILITIES

1. Business Operations Services Main Activities:
2. Job Title: Administrative Assistant
3. Department: Pain Management
4. Location: San Diego, CA
5. Position Type: [ Part-Time 10-20 hours per week]
6. Compensation: $23/Hour starting Reports To: CEO/Administrator Position Overview: The Administrative Assistant plays a vital role in supporting the daily operations of a specialized Pain Management practice. This position requires a highly organized, detailoriented professional who can manage administrative responsibilities with efficiency, discretion, and a commitment to patient-centered service. The successful candidate will exhibit a high degree of professionalism, confidentiality, and adaptability in a fast-paced clinical environment.
7. Primary Responsibilities: Assist Management in daily operations as needed. Answer and direct incoming telephone calls; relay messages accurately and promptly Collect and process copayments and assist with basic billing inquiries Prepare and organize required documentation for patient visits and procedures Manage office correspondence, including emails, faxes, and physical mail Support clinical and administrative staff with clerical tasks such as data entry, scanning, and filing Process Payroll for Staff twice per month Verify payment on invoices from vendors Provide 401k maintenance as needed Perform backround checks on new staff as needed Assist with uploading invoices into Bill.com Assist in maintaining inventory of office supplies and ensuring a clean and organized work environment Reviewing, analyzing, recommending and implementing employee benefit plans.
8. Qualifications: High school diploma or equivalent required; associate degree or completion of a formal administrative training program preferred Minimum of 1-2 years of administrative experience in a medical or healthcare setting, preferably in pain management or a related specialty Proficiency in the use of electronic medical records systems (e.g., Athenahealth, eClinicalWorks, Epic) Strong working knowledge of medical terminology, HIPAA regulations, and insurance protocols Excellent verbal and written communication skills Strong organizational skills and attention to detail Demonstrated ability to handle confidential information with the utmost integrity Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Preferred Qualifications: Prior experience in a pain management, orthopedic, or physical medicine practice Bilingual fluency in English and [Spanish or other language], preferred Familiarity with medical billing practices and insurance verification procedures Working Conditions: Office-based, clinical environment with frequent patient interaction Regular working hours with potential for occasional extended hours depending on clinical demand Requires extended periods of sitting, standing, and use of office equipment Compensation and Benefits: Competitive salary, commensurate with experience Comprehensive health benefits (medical, dental, vision) Paid time off (vacation, sick leave, holidays) 401(k) retirement plan with employer contribution Opportunities for continuing education and professional development 6. Other Duties as Assigned EDUCATION: High School diploma, some college preferred.