Administrative Assistant

TruCapital Partners; San Diego (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

TruCapital Partners is seeking an Administrative Assistant to support multiple departments with emphasis on recruiting and human resources. The role is a long-term contract in downtown San Diego, starting immediately, and involves coordinating recruiting activities, events, and communications.

The candidate will handle website updates, digital content, social media, and data reporting while maintaining strong partnerships across teams.

Qualifications

• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Advanced Excel skills: formulas, lookups, data comparisons, data manipulation.
• Experience with website management, digital communication tools, databases, and data analysis.

Responsibilities

• Build and maintain employer partnerships and coordinate recruiting activities including virtual interviews.
• Plan and execute career fairs, panels, mentorship initiatives, workshops, and student development events.
• Manage career services communications: website updates, digital content, social media, and promotional materials.
• Maintain accurate records, track engagement data, and support reporting across career services functions.
• Represent the department at events and collaborate with leadership on program planning and operational improvements.

Skills

Microsoft Office proficiency

Excel formulas & data manipulation

Social media management

Communication skills

Adaptability to new technologies

Tools

Microsoft Excel

Website management tools

Digital content tools

Job description

We are recruiting for an Administrative Assistant for a very well established organization in the downtown San Diego area. This position will support a variety of departments with a strong focus in recruiting and human resources. This opportunity is a long term contract position to start immediately.

Responsibilities

• Build and maintain employer partnerships, manage job and internship postings, and coordinate all recruiting activities, including virtual interviews.
• Support career programming by helping plan and execute career fairs, panels, mentorship initiatives, workshops, and student development events.
• Manage career services communications, including website updates, digital content, social media, and promotional materials.
• Maintain accurate records, track engagement data, and support reporting across all career services functions.
• Represent the department at events and collaborate with leadership on program planning and operational improvements.

Qualifications

• Intermediate computer skills with proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong Excel skills, including formulas, look-ups, data comparisons, and data manipulation.
• Experience with website management, digital communication tools, databases, and data analysis.
• Familiarity with video/audio editing tools preferred.
• Proficiency across major social media platforms (Facebook, Twitter, LinkedIn, Instagram, Tumblr).
• Ability to learn new technologies quickly.
• Willingness to learn and work with emerging AI tools.