Administrative Assistant

Ultimate Staffing; Carlsbad (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Assistant to join their client’s team in Carlsbad, California. This role suits someone who thrives in a fast-paced office and is eager to support a busy team with a variety of administrative tasks.

Responsibilities include providing general office support, maintaining filing systems, scheduling meetings, answering calls and emails, and handling confidential information. A Bachelor’s degree and MS Office proficiency are preferred.

Qualifications

• Bachelor's degree required; additional admin experience a plus.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Organize and schedule appointments and meetings.
• Answer and direct phone calls and emails.
• Handle sensitive information in a confidential manner.
• Provide general support to visitors.
• Assist with special projects as required.

Skills

Time management

Detail-oriented

Organization

Written communication

Verbal communication

Multi-tasking

Education

Bachelor's Degree

Tools

MS Excel

MS PowerPoint

MS Office

Job description

Ultimate Staffing is actively seeking a dedicated Administrative Assistant to join their client's dynamic team in Carlsbad, California. This role is perfect for an individual who thrives in a fast-paced environment and is eager to support a team with a variety of administrative tasks.

Responsibilities

Position Overview

Ultimate Staffing is actively seeking a dedicated Administrative Assistant to join their client's dynamic team in Carlsbad, California. This role is perfect for an individual who thrives in a fast-paced environment and is eager to support a team with a variety of administrative tasks.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Organize and schedule appointments and meetings.
• Answer and direct phone calls and emails.
• Handle sensitive information in a confidential manner.
• Provide general support to visitors.
• Assist with special projects as required.

Qualifications

• Bachalors Degree required; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Strong written and verbal communication skills.

Required Work Hours

8:00 AM to 5:00 PM, Monday through Friday.

Pay

• Competitive pay ranging from $22 to $25 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.