Administrative Assistant

Atlas Search; San Francisco (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

Atlas Search is seeking a Legal Recruiting Assistant on a contract basis to support a San Francisco Bay Area law firm's attorney recruiting team. You will help with scheduling, candidate records, and communications across summer associate and lateral hiring.

Responsibilities include OCI prep, Summer Program support, offer processing, and expense tracking. The role requires strong organization and familiarity with recruiting databases such as Workday and LawCruit.

Qualifications

• At least one year of administrative experience in a professional services setting.
• Understanding of attorney recruiting processes.
• Proficiency with recruiting databases and Microsoft Office; Workday/LawCruit preferred.
• Strong organizational skills and attention to detail to manage multiple deadlines.
• Clear communication and collaboration with team members.

Responsibilities

• Schedule interviews for summer associate and lateral applicants; prepare evaluations.
• Keep applicant records current in Workday, LawCruit, Smartsheet, and other systems.
• Manage the recruiting department's inbox and route inquiries appropriately.
• Assist with on-campus interviewing (OCI) preparation and logistics.
• Support the Summer Program from orientation to evaluations and end-of-summer reviews.
• Prepare offer letters and process new hires.
• Track candidate expenses and process reimbursements, invoices, and payments.
• Coordinate travel arrangements, meeting room bookings, and event meals for recruiting activities.

Skills

Organizational skills

Attention to detail

Communication

Teamwork

Tools

Workday

LawCruit

Smartsheet

Microsoft Office

Job description

Our client, a law firm in the San Francisco Bay Area, is hiring a Legal Recruiting Assistant on a contract basis to provide administrative support to its attorney recruiting team across summer associate and lateral hiring.

Responsibilities

• Schedule interviews for summer associate and lateral attorney candidates, prepare evaluation forms, and compile completed evaluations for review
• Keep applicant records current in Workday, LawCruit, Smartsheet and other recruiting systems
• Manage the recruiting department's inbox, answering inquiries and routing emails to the right people
• Help prepare for on-campus interviewing (OCI), including registration, organizing resumes and reaching out to interviewers
• Support the annual Summer Program, from orientation and events to tracking evaluations and helping run midpoint and end-of-summer reviews
• Prepare offer correspondence and process new hires
• Track candidate expenses and process reimbursements, invoices and check requests
• Handle travel arrangements and book meeting rooms and food for recruiting events and receptions

Requirements

• At least one year of administrative experience; experience at a law firm or other professional services organization is a plus
• Understanding of attorney recruiting processes
• Proficiency in Microsoft Office and recruiting databases; Workday and LawCruit experience preferred
• Strong organizational skills and attention to detail, with the ability to manage competing priorities on deadline
• Communicates and works effectively with others