HR Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Carlsbad (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-term Disability

401K plan

EAP program

Commuter benefits

Job summary

Lee Hecht Harrison Nederland B.V. in Carlsbad, CA is seeking an HR Administrative Assistant to support HR, recruiting, and office operations on a contract-to-hire basis. The role emphasizes organization, attention to detail, and a collaborative team environment.

You will handle interview scheduling, onboarding, personnel files, audits, and employee communications while supporting D365 and HRIS tasks. This position is 100% onsite with growth potential in a growing organization.

Qualifications

• 1+ years of administrative, HR, recruiting, or office support experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Experience coordinating schedules, meetings, or interviews.
• Ability to handle confidential information with professionalism.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with D365 and HRIS is a plus.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate recruiting activities and interview scheduling.
• Provide onboarding support and assist with new hire paperwork and orientation.
• Maintain and organize personnel files and employee records.
• Assist with HR audits and compliance-related projects.
• Support employee engagement programs, events, and communications.
• Manage mail distribution and general office administrative tasks.
• Coordinate with vendors regarding office and operational needs.
• Assist with D365 purchase orders, invoices, and related administrative processes.
• Provide administrative support to both HR and operations teams.
• Support special projects and other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

MS Office Suite

Tools

D365

HRIS

Office Suite

Outlook

Job description

HR Administrative Assistant in Carlsbad, CA

LHH has partnered with a growing organization in Carlsbad that is seeking an HR Administrative Assistant to join their team on a contract-to-hire basis. This is an excellent opportunity for someone looking to build a long-term career in Human Resources while supporting a variety of HR, recruiting, and office operations functions. The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced, team-oriented environment.

Responsibilities:

• Coordinate recruiting activities and interview scheduling
• Provide onboarding support and assist with new hire paperwork and orientation
• Maintain and organize personnel files and employee records
• Assist with HR audits and compliance-related projects
• Support employee engagement programs, events, and communications
• Manage mail distribution and general office administrative tasks
• Coordinate with vendors regarding office and operational needs
• Assist with D365 purchase orders, invoices, and related administrative processes
• Provide administrative support to both HR and operations teams
• Support special projects and other duties as assigned

Qualifications:

• 1+ years of administrative, HR, recruiting, or office support experience preferred
• Strong organizational skills with exceptional attention to detail
• Experience coordinating schedules, meetings, or interviews
• Ability to handle confidential information with professionalism
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Experience with D365 and HRIS is a plus
• Excellent communication and interpersonal skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

Compensation

• $23.00 - $25.00/hour
• Contract-to-Hire opportunity
• Opportunity for long-term career growth within a stable organization
• Collaborative and supportive team environment

Schedule:

• Monday-Friday
• 100% Onsite in Carlsbad, CA

Pay Details: $23.00 to $25.00 per year

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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