Human Resources Assistant II

PeopleAdmin, Inc.; California (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

The Scripps Research Institute is seeking an administrative support professional to assist in recruitment, onboarding, training, and HR projects. Responsibilities include scheduling interviews, maintaining requisitions in the ATS, and handling background checks and offer letters.

This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent with related HR experience, or a Bachelor’s degree with related experience.
• Extremely detail oriented and resourceful.
• Articulate and professional with telephone and email etiquette/grammar.
• Ability to work well in a team and adapt to changing priorities.
• Maintain confidentiality and demonstrate discretion.
• Strong interpersonal, verbal and written communication skills.
• Ability to present to small groups and manage interruptions gracefully.
• Organized with strong multitasking and problem-solving skills.
• Comfort with learning new electronic systems and software.

Responsibilities

• Schedule interviews and manage calendars.
• Maintain requisitions in the applicant tracking system.
• Run background checks and coordinate reference checks.
• Prepare offer letters and welcome letters.
• Assist with new hire check-in and I-9 records.
• Provide first-level ATS troubleshooting and user support.
• Post and update job openings on websites and boards.
• Coordinate with hiring departments to collect missing documents.
• Greet and assist applicants, visitors, and employees.
• Answer department calls and provide front desk coverage as needed.
• Support HR Training and benefits documentation.
• Assist HR functions with various projects.

Skills

Attention to detail

Professional communication

Teamwork

Discretion

Organization

Multi-tasking

Confidentiality

Telephone etiquette

Education

High school diploma or equivalent

Bachelor’s degree (optional)

Tools

Applicant tracking system

Job description

Provides administrative support in the areas of recruitment, employee onboarding, training and other HR projects.

Examples of duties include:

• Scheduling interviews
• Maintaining requisitions using applicant tracking system
• Running background checks
• Coordinating reference checks
• Scheduling meetings and orientations
• Prepares offer letters and welcome letters
• Conducts new hire check-in, updates electronic I-9 records, and processes new hire documents
• Provides first level of applicant tracking system troubleshooting and technical assistance
• Posts and updates job openings on various websites and job boards
• Works with hiring departments to collect missing information, documents, and work permits for new hires
• Greets and provides assistance to job applicants, visitors and employees
• Answers and directs incoming department calls
• Provides back-up coverage to front desk receptionist
• Provides clerical and administrative support to HR Training function
• Provides administrative and project assistance to all HR functions as assigned including benefits and HR Records.
• Performs other duties as assigned.

Location:

Location: California

Additional Information:

Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

• High school diploma or equivalent with 5+ years of related experience in an HR environment or Bachelor’s degree with 1+ years of related experience.
• Extremely detail oriented and resourceful.
• Articulate and professional with excellent telephone and email etiquette/grammar.
• Ability to work effectively as a team member including flexibility, adaptability and willingness to learn.
• Ability to maintain strict confidentiality and demonstrate discretion.
• Effective interpersonal, verbal and written communication skills.
• Outgoing personality with ability to present to small groups (less than 30 people).
• Ability to tactfully and gracefully handle interruptions and unforeseen situations.
• Effective organization, multi-tasking, and problem solving skills.
• Working knowledge of a variety of electronic systems, office equipment and computer programs; ability to learn and master new electronic systems and software programs with basic training and written procedures/instructions.
• Experience with an online recruiting system highly desired.

Open Until Filled Yes

Job Posting Category Administrative & Support

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

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