Office Assistant

Career Group Companies; San Francisco (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

A national recruiting and advisory firm is seeking an Office Assistant for their San Francisco office. This role is perfect for someone looking to launch their career in recruitment. Responsibilities include handling phone calls, organizing correspondence, greeting visitors, and maintaining office spaces. The role requires professional communication skills, time management expertise, and proficiency in MS Office. Join a collaborative work culture with great growth potential and benefits.

Qualifications

• 1+ years of office experience preferred.
• Ability to maintain grace and composure under pressure.

Responsibilities

• Field and direct incoming phone calls.
• Organize and distribute mail, packages, and other correspondence.
• Greet and welcome all visitors and guests.
• Write ads for open job positions.
• Assist in sourcing candidates using a variety of recruiting tools.
• Maintain communal office spaces and front reception area.
• Track inventory of office supplies and order as needed.
• Process detailed applications and onboarding paperwork.
• Review necessary new-hire documents and upload them to our system.
• Assist HR in staff time management.
• Detailed database management with our CRM.
• Serve as the main point of contact for marketing, events, or operations tasks.
• Act as a liaison to our corporate office in Los Angeles.

Skills

Professional written and verbal communication skills

Expert in time management

Customer service-oriented approach

Proficiency in MS Office applications

Job description

At Career Group Companies, we are all about recruiting. CGC was started to set a higher standard for recruiting, with a hands‑on approach. Based in Los Angeles and founded in 1981, we created a family of brands to better serve our clients, talent, and the wide array of industries they represent.

We are actively seeking a bright and engaging Office Assistant for our San Francisco office!

This is an ideal opportunity for someone looking to launch their career in recruiting!

The Office Assistant, reporting to Human Resources, will be integral to our firm's overall office functions, ensuring smooth day‑to‑day operations.

Who Are We?

Career Group Companies is a national recruiting and advisory firm headquartered in Century City. Since our inception, we have prided ourselves on being the leader in high‑touch talent placement and partnering with the top clients in fashion, creative, real estate, financial, and hospitality. Our recruiters possess a unique, consultative approach to finding extraordinary top talent that fits each client’s needs.

What to Expect

• Field and direct incoming phone calls
• Organize and distribute mail, packages, and other correspondence
• Greet and welcome all visitors and guests
• Write ads for open job positions
• Assist in sourcing candidates using a variety of recruiting tools and techniques
• Maintain communal office spaces and front reception area
• Track inventory of office supplies and order as needed
• Process detailed applications and onboarding paperwork
• Review necessary new‑hire documents and upload them to our system
• Assist HR in staff time management
• Detailed database management with our CRM
• Serve as the main point of contact for any marketing, events, or operations tasks
• Act as a liaison to our corporate office in Los Angeles
• Take on various projects as needed

Who We Are Seeking

• Professional written and verbal communication skills
• Expert in time management and working at the fastest pace
• Friendly and outgoing nature; customer service‑oriented approach
• Capacity to maintain grace and composure under pressure
• Desire to build a career in recruitment
• Proficiency in MS Office applications
• 1+ years of office experience preferred

We offer an incredibly collaborative work culture, an outstanding compensation and benefits package, and tremendous career growth potential.

We want to hear from you if you are passionate about people and growing a career!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.