Administrative Assistant

ABM Industries; Salisbury (NC); On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM is seeking an Administrative professional to provide dedicated administrative, operational, and compliance support at the site level, enabling Site Managers to focus on leadership, safety, and client engagement.

The role supports incoming calls, data entry, invoicing, and daily reporting within a fast-paced facility services environment. Demand for accuracy, confidentiality, and teamwork is essential.

Qualifications

• Proficient in Microsoft Word, Excel and Outlook.
• Good verbal and written English communication skills.
• Ability to prioritize and manage multiple tasks and deadlines.

Responsibilities

• Answer incoming calls and greet customers.
• Process SR/DR, Cash Ap, Credit Memos and DMFs.
• Assist with ticket audits and daily reports; enter data into the database.
• Filing, maintain files, and confidential recordkeeping.
• Generate monthly invoices (janitorial, supplies, copies, hangtags).
• Distribute mail and handle all clerical duties.
• Coordinate supplies, invoicing, and petty cash with Manager.
• Maintain office equipment and inventory of supplies.
• Handle additional projects assigned by Manager.

Skills

Verbal & written English

Multi-tasking

Prioritization

Organizational skills

Phone skills

Data entry

Reliability

Tools

Microsoft Word

Excel

Outlook

Job description

Job Description

The Administrative provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence.

Compensation: $16.00 - $20.00 per hour pay rate (U.S. Dollars)

Shift: Monday - Friday from 8:00AM - 5:00PM EST

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Front Line Team Members

Responsibilities

• Answering incoming telephone calls and greeting customers
• Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs
• Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports
• Filing, maintain files and recordkeeping with confidentiality
• Generate monthly invoices (janitorial, supplies, copies, hangtags)
• Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties
• Coordinate functions with Manager, including ordering supplies, invoicing and handling petty cash
• Ensure an efficient office operation by working with vendors in maintaining office equipment and handling purchases and inventory of office supplies
• Handle additional projects assigned by Manager

Qualifications

• Good verbal and written English communication skills
• Must have exceptional ability to assist on multiple projects/tasks
• Ability to prioritize and work with all levels of the organization
• Proven track record and demonstrated ability to consistently meet deadlines
• Proficient in Microsoft Word, Excel and Outlook
• Excellent basic math skills
• Good organizational skills & detail oriented
• Excellent phone skills
• Dependable, Ability to work Monday through Friday, 8am to 5pm and overtime when necessary

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case‑by‑case basis.

ABM participates in the U.S. Department of Homeland Security E‑Verify program. E‑Verify is an internet‑based system used to electronically confirm employment eligibility.

ABM is a military‑friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world‑class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post‑military career opportunities across ABM.

For more information, visit www.abm.com