Administrative Assistant

ABM Industries; Cupertino (CA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM Industries in Cupertino, CA is seeking an Administrative Assistant to manage calendars, perform data entry, and support events and operations. Proficiency in Google Sheets and Excel is required, with strong communication and multitasking skills for a fast-paced environment.

The role is based in Cupertino with a standard Mon-Fri schedule and a comprehensive benefits package. This position supports onboarding and business development efforts while coordinating with multiple teams.

Qualifications

• High School diploma required.
• Strong communication skills, written and verbal.
• Proficient with Google Sheets & Excel.
• Ability to multitask in a fast-paced environment.
• Experience with administrative support and data entry.

Responsibilities

• Calendar management, including planning and coordinating team schedules, supporting event preparations, and follow-up tasks
• Data entry and documentation of service logs, compliance records, and inventory tracking
• Proficiency in Google Sheets and Excel is required
• Ensure Principal calendar adherence, including tracking and inputting time
• Assist in developing and rolling out new procedures related to operations
• Manage task systems, update client meeting agendas, and schedule follow-ups
• Collaborate with janitorial and events teams for seasonal and special events
• Adapt to changes and ensure tasks are completed thoroughly
• Field incoming calls, route appropriately, and take detailed messages
• Support onboarding and training for team members
• Assist with business development and marketing initiatives
• Manage inventory of pest control supplies, place orders, and complete expense reports
• Support various projects for the events and operations teams
• Manage the receptionist email inbox, forward emails, and respond to general inquiries
• Maintain organization of shared folders and documentation
• Keep the company directory updated and accessible
• Handle incoming and outgoing mail, including preparing shipping paperwork

Skills

Multitasking

Customer service

Teamwork

Punctual

Detail oriented

Verbal & written communication

Education

High School diploma

Tools

Google Sheets

Excel

Microsoft Office Suite

Job description

Job Description

Pay

$26.00/hr

The pay listed is the hourly range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

Schedule

Mon-Fri 8am-5pm

Location

Cupertino, CA

Benefits

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Responsibilities

Essential functions

• Calendar management, including planning and coordinating team schedules, supporting event preparations, and follow-up tasks
• Data entry and documentation of service logs, compliance records, and inventory tracking
• Proficiency in Google Sheets and Excel is required
• Ensure Principal calendar adherence, including tracking and inputting time
• Assist in developing and rolling out new procedures related to operations
• Manage task systems, update client meeting agendas, and schedule follow-ups
• Collaborate with janitorial and events teams for seasonal and special events
• Adapt to changes and ensure tasks are completed thoroughly
• Field incoming calls, route appropriately, and take detailed messages
• Support onboarding and training for team members
• Assist with business development and marketing initiatives
• Manage inventory of pest control supplies, place orders, and complete expense reports
• Support various projects for the events and operations teams
• Manage the receptionist email inbox, forward emails, and respond to general inquiries
• Maintain organization of shared folders and documentation
• Keep the company directory updated and accessible
• Handle incoming and outgoing mail, including preparing shipping paperwork

Requirements

• Basic computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems
• Ability to use the internet for research navigating basic office equipment and protocols experience
• Comprehensive knowledge of Administrative Assistance
• Ability to communicate verbally and in writing effectively throughout all levels of the company
• Proven experience working in a fast-paced environment while providing superior service levels

Qualifications

• Capacity to multitask while able to see tasks to completion.
• The ideal candidate has strong people skills and is customer service oriented.
• Prior administrative experience is preferred but not required.
• Ability to work in a fast-paced environment.
• Self-motivated, organized and detail oriented.
• Computer skills: Google sheets, Excel, Microsoft Office Suite: Outlook, Word, etc.
• Good verbal and written communication skills.
• Works well in a team environment.
• Approachable yet professional.
• Punctual and dependable.
• High School diploma required.
• Bilingual English & Spanish (But not required)

Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply

MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com