Administrator

ABM Industries; Honolulu (HI); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life & LTD

401k Retirement Plan

Employee Stock Purchase Plan

Job summary

ABM Parking Services in Hawaii is seeking a full-time Office Clerk/Administrative Assistant to provide administrative support for the location. The role starts at $18–$20 per hour and offers a comprehensive benefits package through ABM.

Primary duties include answering calls, data entry, and monthly invoicing, with typical hours Monday through Friday, 8am to 5pm. The Hawaii Region of ABM Parking Services emphasizes confidentiality, professionalism, and coordination with management on supply

Qualifications

• Good verbal and written English communication skills.
• Proficient in Microsoft Word, Excel and Outlook.
• Ability to prioritize and meet deadlines across multiple tasks.

Responsibilities

• Answer incoming telephone calls and greet customers.
• Process SR/DR, Cash Advances, Credit Memos and ACDs; handle reversals and DMFs.
• Enter data into the database and generate monthly invoices.
• Maintain files and records with confidentiality.
• Coordinate office supplies, invoicing, and petty cash with Manager.
• Ensure efficient office operations and vendor liaison.
• Handle additional projects assigned by Manager.

Skills

Communication

Multitasking

Prioritization

Deadline management

Organizational skills

Phone skills

Tools

Microsoft Word

Excel

Outlook

Job description

Job Description

The Hawaii Region of ABM Parking Services has a full time opening for a Office Clerk/Administrative Assistant to provide administrative support and assistance for the location.

Pay rate

$18 - $20.00 per hour

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Front Line Team Members | (Programa de Beneficios de ABM)

Responsibilities

• Answering incoming telephone calls and greeting customers
• Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs
• Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports
• Filing, maintain files and recordkeeping with confidentiality
• Generate monthly invoices (janitorial, supplies, copies, hangtags)
• Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties
• Coordinate functions with Manager, including ordering supplies, invoicing and handling petty cash
• Ensure an efficient office operation by working with vendors in maintaining office equipment and handling purchases and inventory of office supplies
• Handle additional projects assigned by Manager

Qualifications

• Good verbal and written English communication skills
• Must have exceptional ability to assist on multiple projects/tasks
• Ability to prioritize and work with all levels of the organization
• Proven track record and demonstrated ability to consistently meet deadlines
• Proficient in Microsoft Word, Excel and Outlook
• Excellent basic math skills
• Good organizational skills & detail oriented
• Excellent phone skills
• Dependable, Ability to work Monday through Friday, 8am to 5pm and overtime when necessary

Pay & Benefits

• DOE
• Medical, Dental, Vision, Life & LTD
• 401k Retirement Plan
• Employee Stock Purchase PlanThe Dispatcher receives assistance requests from clients and customers, and assigns individuals and teams to respond to those requests.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.