Bilingual Administrative Assistant

ABM Industries; Abilene (TX); On-site; USD 26,000 - 37,000; Full time

Job summary

ABM Industries is seeking a highly organized Bilingual Administrative Assistant to support onboarding, employee support, payroll coordination, and general administrative tasks. The role emphasizes proactive service, accuracy, and collaboration with employees and leadership in a fast-paced environment.

The position requires bilingual English/Spanish capabilities, strong Excel skills, and experience in administrative support.

Qualifications

• Bilingual: English and Spanish required.
• High school diploma or GED required.
• Experience in administrative or office support roles.
• Experience using Excel.
• Strong customer service, communication and teamwork skills.
• Excellent attention to detail and organizational abilities.
• Experience with inventory tracking, documentation, and reporting.

Responsibilities

• Assist with onboarding processes including background checks and hiring documentation.
• Submit new hire paperwork and schedule required training classes.
• Support and facilitate new hire orientation, systems, timekeeping, training, and policies.
• Distribute uniforms, PPE, and required equipment with proper documentation.
• Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.).
• Support payroll-related activities including time tracking and attendance.
• Maintain trackers and records (attendance, PTO, org charts, audit logs).
• Coordinate employee engagement items and respond to management requests.

Skills

Bilingual English/Spanish

Customer service

Time management

Organizational skills

Teamwork

Communication

Education

High school diploma or GED

Tools

Excel

Job description

Job Description

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.

Job Description

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.

Pay: $23

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management

Responsibilities

Hiring Support

• Assist with onboarding processes including background checks and hiring documentation
• Submit new hire paperwork (KPA’s) and schedule required training classes

Onboarding & Employee Experience

• Support and facilitate new hire orientation (systems, timekeeping, training, and policies)
• Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements

Employee Support & HR Administration

• Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)
• Support employees with IT, PPE, and general workplace needs
• Assist with HR processes including direct deposit forms, and other documentation
• Help oversee HR-related activities across shift teams

Payroll & Timekeeping Coordination

• Support payroll-related activities, including issue escalation and time tracking support
• Maintain accurate PTO records and approve/disapprove time-off requests
• Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)

Administrative Operations & Compliance

• Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)
• Support compliance tracking for KPIs and internal programs
• Organize and maintain department files and documentation

Inventory, Supplies & Systems Support

• Order and maintain office supplies, uniforms, and inventory.
• Manage requests for equipment.

Team & Culture Support

• Coordinate employee engagement items such as milestone recognitions and team events
• Provide general administrative support to leadership and respond to management requests

Qualifications

• Bilingual: English & Spanish
• High school diploma or GED required
• Administrative or office support experience
• Experience using Excel
• Strong customer service, communication, and teamwork skills
• Excellent attention to detail with strong organizational and time management abilities
• Experience with inventory tracking, documentation, and reporting

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com