Engineering Administrative Assistant

ABM Industries; Oakland (CA); On-site; USD 79,901,000 - 96,432,000; Full time

Job summary

ABM Industries is seeking a Regional Engineering Administrator in Oakland, CA to provide operational and compliance support for the engineering team within a defined region. The role handles work orders, preventative maintenance systems, vendor coordination, compliance tracking, and audit readiness to ensure efficient building operations.

The position pays $28.75 per hour and offers the potential for growth based on experience, skills, and market data.

Qualifications

• Adapts well to change, flexible and empathetic.
• Highly customer service oriented and responsive.
• Able to work well under pressure and balance multiple priorities and assignments to meet deadlines.
• Comfortable in a fast-paced environment where continuous improvement is expected.
• Consistently achieves high work standards, with strong attention to detail, accuracy and timeliness.

Responsibilities

• Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications.
• Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation.
• Assist with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness.
• Help coordinate vendor appointments, site access, and maintain organized property folders across shared platforms.
• Monitor and support code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation.
• Generate reports, schedule compliance tasks, and participate in team calls to provide updates.
• Maintain and ensure Standard Operating Procedures (SOPs) are up to date and accessible for engineering and operational processes.
• Provide support for special projects, platform migrations, and maintain consistent file structure and version control.
• Deliver excellent customer service and collaborate with property and engineering teams to ensure smooth operations.

Skills

Adaptable

Customer service

Multi-tasking

Fast-paced environment

Attention to detail

Tools

PRISM

PMWeb

Salesforce

Job description

Job Description The Regional Engineering Administrator provides operational and compliance support to the engineering team within a defined region. This role ensures efficient building operations by managing work order and preventative maintenance systems, coordinating vendors, tracking compliance, and maintaining audit readiness. The position requires strong organizational skills, attention to detail, and the ability to collaborate across teams to support regional success.

$28.75 an hour The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management

Responsibilities

• Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications.
• Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation.
• Assist with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness.
• Help coordinate vendor appointments, site access, and maintain organized property folders across shared platforms.
• Monitor and support code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation.
• Generate reports, schedule compliance tasks, and participate in team calls to provide updates.
• Maintain and ensure Standard Operating Procedures (SOPs) are up to date and accessible for engineering and operational processes.
• Provide support for special projects, platform migrations, and maintain consistent file structure and version control.
• Deliver excellent customer service and collaborate with property and engineering teams to ensure smooth operations.

Qualifications

• Adapts well to change, flexible and empathetic.
• Highly customer service oriented and responsive.
• Able to work well under pressure and balance multiple priorities and assignments to meet deadlines.
• Comfortable in a fast-paced environment where continuous improvement is expected.
• Consistently achieves high work standards, with strong attention to detail, accuracy and timeliness.

Professional Performance Standards

• Responsible and accountable for executing the responsibilities listed above with integrity and in full alignment with the goals, expectations and commitments of LBA Realty.

Physical Demands/Work Environment

• The physical demands and work environment characteristics described here are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com