Administrative Assistant

Point2 Technology Inc.; San Jose (CA); Hybrid; USD 56,000 - 71,000; Full time

Job summary

Point2 Technology Inc. in San Jose, CA is seeking an organized Administrative Assistant to provide comprehensive admin support in a fast-paced startup environment.

You will manage calendars, travel, onboarding, records, invoicing, and coordination with staff and external contacts, enabling leadership to focus on strategic initiatives.

This role offers growth opportunities as the company scales, exposure to multiple areas of the business, and a collaborative team culture.

Qualifications

• Bachelor’s degree or equivalent experience. Recent grads welcome.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to interact well with all levels in the corporation.
• Proficient in Google Workspace and Microsoft Office applications (Word, Excel, PowerPoint).
• Professional, dependable, proactive and service-oriented.
• Ability to follow through on assignments with minimal supervision.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide general administrative and clerical support to management and staff.
• Manage calendars, appointments, meetings, and scheduling.
• Order and maintain office supplies and monitor inventory.
• Perform data entry and update spreadsheets, databases, and internal records.
• Coordinate schedules and meetings.
• Assist with invoices, purchase orders, expense reports, and basic bookkeeping.
• Support onboarding and administrative activities for new employees.
• Coordinate team building activities and events.
• Communicate professionally with employees, customers, vendors, and other external contacts.
• Maintain electronic and physical filing systems and ensure records are accurate and organized.
• Coordinate travel arrangements and prepare itineraries as needed.
• Maintain confidential and sensitive information with discretion.
• Assist with special projects and other administrative duties as assigned.

Skills

Organizational skills

Multitasking

Written & verbal communication

Google Workspace

Microsoft Office

Dependable

Proactive

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Job description

Reporting to the CFO, the Administrative Assistant is responsible for providing administrative and general support across a fast-paced technology start-up. The ideal candidate will be an organized, dependable, and proactive professional seeking exposure to multiple areas of the business, and the opportunity for future career growth as the company scales

Responsibilities

• Provide general administrative and clerical support to management and staff.
• Manage calendars, appointments, meetings, and scheduling.
• Order and maintain office supplies and monitor inventory.
• Perform data entry and update spreadsheets, databases, and internal records.
• Coordinate schedules and meetings.
• Assist with invoices, purchase orders, expense reports, and basic bookkeeping.
• Support onboarding and administrative activities for new employees.
• Coordinate team building activities and events.
• Communicate professionally with employees, customers, vendors, and other external contacts.
• Maintain electronic and physical filing systems and ensure records are accurate and organized.

Coordinate travel arrangements and prepare itineraries as needed.

• Maintain confidential and sensitive information with discretion.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Bachelor’s degree or equivalent experience. Recent college graduates and candidates seeking their first profession role are encouraged to apply. Office or related experience is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to interact well with all levels in the corporation.
• Proficient in Google Workspace, and Microsoft Office applications, including Word, Excel, PowerPoint.
• Professional, dependable, proactive and service-oriented.
• Ability to follow through on assignments with minimal supervision.
• Ability to handle confidential information with discretion.

Location

The base pay range for this role is $56,000 – $71,000 annually. Base pay will be determined by skills qualifications, experience and location.