Administrative Assistant

Brown & Brown; Rome (GA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health benefits

401k plan

Student loan assistance

Tuition reimbursement

Mental health resources

Paid time off

Holidays

Partner discounts

Job summary

Brown & Brown in Rome, GA is seeking an Administrative Assistant to join our growing team. The role supports PCL & Office, handles reception duties, manages multi-line phones, and assists with travel, calendars, mail, and expense tracking.

You will work closely with the sales team, prepare monthly meeting materials, coordinate office operations, and help with events and communications. Strong organization and Office365 skills are required.

Qualifications

• Associates degree required or equivalent.
• Excellent organizational and time management skills.
• Ability to multitask effectively in a fast-paced environment.
• Proficient with Office365 applications.
• Ability to work effectively with minimal supervision.

Responsibilities

• Greet customers and visitors at reception.
• Manage multi-line phone system and general front-desk duties.
• Assist with travel arrangements, calendar updates, mail handling, and phone calls.
• Prepare materials for monthly sales meetings, TL Meetings, and MMQB Meetings.
• Serve as point of contact among managers, teammates, and external partners.
• Coordinate building maintenance and vendor service requests; manage office supplies.
• Track and submit business expenses for PCL & TLs; assist with events.
• Plan events and decorate for birthdays and anniversaries.
• Sort mail, scan to digital filing, and process outgoing mail and faxes.

Skills

Organizational skills

Time management

Multitasking

Office365 proficiency

Work with minimal supervision

Education

Associates degree

Tools

Office 365

Job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown is seeking an Administrative Assistant to join our growing team in Rome, GA!

How You Will Contribute:

• Assistant to PCL & Office
• Reception duties such as greeting customers and other guests upon arrival to the office and managing multi-line phone system.
• Assist with travel arrangements, appointments, calendar updates, incoming mail, phone calls, etc.
• Work closely with the sales team, assist with preparation of monthly sales meeting presentation, TL Meeting and MMQB Meeting. May eventually extend to all functions related to Top Gun (sales tracking system).
• Act as the point of contact among managers, teammates, and other external partners.
• Coordinate building maintenance requests, vendor service requests, and manage office supply orders.
• Track and submit business expenses incurred by the PCL & TL's.
• Event Planning.
• Track & Decorate for Birthdays & Anniversaries
• Sort and distribute mail. Front-end scanning to digital filing system and creating the corresponding tasks. Redeliver returned mail.
• Distribute incoming faxes; send faxes as requested.
• Prepare general outgoing mail. Assist remote teammates with printing and preparing correspondence for mailing.
• Maintain Reception area in an organized and professional manner.
• Manage social media accounts upon request.

Skills & Experience to be Successful:

• Associates degree
• Excellent organizational and time management skills
• Ability to multitask
• Proficient in Office365 applicationsAbility to work effectively with minimal supervision

Teammate Benefits & Total Well-Being

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits : Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits : ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness : Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits : Paid Time Off, Holidays, Preferred Partner Discounts and more.

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

Recruiting Vendor Disclosure Statement

Brown & Brown does not accept unsolicited resumes from external recruiters, recruitment vendors or employment agencies ("Recruiting Vendors"). Recruiting Vendors must have a valid written agreement and received prior written authorization from an authorized Brown & Brown representative before submitting candidates for any publicly posted role. Any unsolicited resumes submitted to Brown & Brown or its employees become the property of Brown & Brown, and no fees will be paid for such submissions. Additional information regarding this policy can be found on our careers page.

The Power To Be Yourself

As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, "The Power to Be Yourself".