Administrative Assistant

Beacon Hill; Raleigh (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant to support daily office operations, streamline processes, and assist staff, clients, and visitors. The role includes clerical tasks, customer engagement, billing support, and coordinating office initiatives.

The candidate should have a Bachelor's degree in a related field, strong Microsoft Office proficiency, excellent communication, and exceptional organizational skills.

Qualifications

• Bachelor's degree in Business Management, Marketing, Finance, HR, or related field preferred.
• Experience in a professional office environment.
• Excellent verbal and written communication skills.
• Exceptional organizational and time management abilities.
• Ability to work effectively in a collaborative team environment.
• Ability to remain seated and work at a computer for extended periods.
• Positive attitude with a proactive and enthusiastic approach.

Responsibilities

• Organize and coordinate office operations and procedures
• Establish and implement office procedures and best practices
• Maintain the general upkeep and organization of the office
• Conduct routine checks to ensure safety and security standards are met
• Address general office issues and resolve simple operational concerns
• Coordinate with appropriate vendors or personnel for more complex issues
• Serve as a point of contact for clients, visitors, and customers
• Support and coordinate activities for staff as needed

Skills

MS Office proficiency

Verbal & written communication

Organizational skills

Team collaboration

Computer-based work

Customer service

Education

Bachelor's degree in Business Management, Marketing, Finance, Human Resources, or related field

Tools

Microsoft Office Suite

Job description

About the Opportunity

Our client is a multidisciplinary civil engineering services provider that delivers innovative solutions to public and private sector clients. With a focus on collaboration, technical excellence, and professional growth, the organization supports impactful infrastructure projects that make a meaningful difference in communities.

Primary Function

The Administrative Assistant is responsible for supporting daily office operations through a combination of administrative, clerical, and organizational tasks. This position plays a key role in maintaining office efficiency, streamlining business processes, and supporting staff, clients, and visitors. Additional responsibilities may include customer engagement, billing support, and coordination of office initiatives.

Responsibilities

• Organize and coordinate office operations and procedures
• Establish and implement office procedures and best practices
• Maintain the general upkeep and organization of the office
• Conduct routine checks to ensure safety and security standards are met
• Address general office issues and resolve simple operational concerns
• Coordinate with appropriate vendors or personnel for more complex issues
• Serve as a point of contact for clients, visitors, and customers
• Support and coordinate activities for staff as needed

Qualifications

• Bachelor's degree in Business Management, Marketing, Finance, Human Resources, or a related field preferred
• Experience working in a professional office environment
• Strong proficiency with Microsoft Office and other business technologies
• Excellent verbal and written communication skills
• Exceptional organizational and time management abilities
• Ability to work effectively in a collaborative team environment
• Ability to remain seated and work at a computer for extended periods
• Positive attitude with a proactive and enthusiastic approach

This role is ideal for a detail-oriented administrative professional who enjoys keeping an office running efficiently while providing high-level support to both internal teams and external clients.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.