Administrative Assistant

GetJobSmart; Raleigh (NC); On-site; USD 36,000 - 56,000; Full time

Job summary

Harbor Global in Raleigh, NC is seeking a full-time Administrative Assistant to help keep our operations running smoothly.

You will manage schedules, coordinate meetings, handle office supplies, assist with event planning, and serve as the primary contact for administrative inquiries while collaborating with the team.

The Raleigh office emphasizes teamwork, open communication, and opportunities for professional development in a supportive environment.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication abilities and professional demeanor.
• Experience with office management systems and coordinating multiple tasks.

Responsibilities

• Manage schedules, coordinate meetings, and set up appointments for the team.
• Handle office supplies, restock, and maintain inventory of tools and materials.
• Assist with event planning, including invitations and venue coordination.

Skills

Organizational skills

Communication skills

Detail-oriented

Team collaboration

Tools

Slack

Trello

Job description

Harbor Global is seeking a full-time Administrative Assistant in Raleigh, NC. In this role, you'll be part of a dynamic group dedicated to keeping our operations running smoothly.

As our Administrative Assistant, you'll be responsible for managing schedules, which includes coordinating meetings, setting up appointments, and ensuring that all team members have the necessary time to complete their tasks. You'll also handle office supplies, which involves ordering, restocking, and maintaining an inventory to ensure that the office is well-equipped with the necessary tools and materials. Additionally, you'll assist with event planning, which may include tasks such as sending out invitations, arranging venues, and coordinating with vendors. As the primary contact for general administrative needs, you'll be the first point of contact for any inquiries or issues that arise, and you'll work closely with the team to find efficient and effective solutions. You'll need to be organized, detail-oriented, and able to manage multiple tasks simultaneously, all while maintaining a professional and friendly demeanor in the workplace.

You’ll be working in our Raleigh office, a vibrant part of North Carolina, where the team is collaborative and supportive. The office environment is designed to foster teamwork and mutual respect, with open spaces that encourage interaction and idea-sharing. Your daily tasks will involve collaborating with team members on various projects, using tools like Slack for communication and Trello for project management. The team emphasizes regular stand‑up meetings to keep everyone aligned and informed about progress. To excel in this role, you’ll need strong communication skills, a proactive attitude, and the ability to work well in a team environment. The office is equipped with modern technology and resources to support your work, and there are opportunities for professional development and growth within the company.

The compensation for this position is determined during the interview process, allowing for a personalized discussion to find the right fit. While specific details about benefits are not yet outlined, we are flexible and open to exploring various options that would work best for you, ensuring a comprehensive and tailored package.

To excel in this role, you should have strong organizational skills, excellent communication abilities, and a knack for problem‑solving. Experience with office management systems and a proactive attitude are also essential.

Managing schedules, coordinating office supplies, assisting with event planning, handling general administrative needsStrong organizational skills, excellent communication abilities, knack for problem-solving, experience with office management systems, proactive attitude