Executive Assistant (Entry-Level) – Raleigh, NC (Onsite)

Turtle Trax S.A.; West Virginia; On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Direct exposure to senior leadership

Career development

Collaborative work environment

Job summary

Turtle Trax S.A. is seeking an organized Executive Assistant to support senior leadership in a fast-paced, collaborative environment in the United States. This role offers exposure to executive operations, stakeholder management, and cross-functional business support.

You will manage calendars, coordinate across stakeholders, prepare agendas and materials, and support communications and travel logistics. This is ideal for someone early in their career aiming to grow in executive support.

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Professional, discreet, and highly detail-oriented.
• Ability to manage multiple priorities in a dynamic environment.
• Proactive mindset with a willingness to learn and take initiative.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and general business applications.

Responsibilities

• Provide administrative and coordination support to senior executives.
• Manage calendars, schedule meetings, and coordinate across multiple stakeholders.
• Prepare meeting agendas, materials, and follow-up action items.
• Support executive communications, including email and meeting coordination.
• Organize logistics for meetings, events, and leadership sessions.
• Coordinate travel arrangements, itineraries, and related documentation.
• Track action items and assist with internal project execution.
• Collaborate with cross-functional teams including HR, Finance, Operations, and Legal.
• Prepare presentations, reports, and business documentation.
• Maintain organized records and support operational efficiency.

Skills

Organizational skills

Time management

Verbal and written comms

Discretion/detail orientation

Multitasking

Proactive mindset

MS Office proficiency

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

We are looking for an organized, proactive, and detail-oriented Executive Assistant to support senior leadership in a fast-paced, collaborative environment.

This is an excellent opportunity for someone at the beginning of their career who is looking to gain exposure to executive operations, stakeholder management, and cross-functional business support. You'll play a key role in ensuring day-to-day administrative activities run efficiently while working closely with leadership teams.

Key Responsibilities

• Provide administrative and coordination support to senior executives.

• Manage calendars, schedule meetings, and coordinate across multiple stakeholders.

• Prepare meeting agendas, materials, and follow-up action items.

• Support executive communications, including email and meeting coordination.

• Organize logistics for meetings, events, and leadership sessions.

• Coordinate travel arrangements, itineraries, and related documentation.

• Track action items and assist with internal project execution.

• Collaborate with cross-functional teams including HR, Finance, Operations, and Legal.

• Prepare presentations, reports, and business documentation.

• Maintain organized records and support operational efficiency.

Qualifications

• Strong organizational and time management skills.

• Excellent verbal and written communication abilities.

• Professional, discreet, and highly detail-oriented.

• Ability to manage multiple priorities in a dynamic environment.

• Proactive mindset with a willingness to learn and take initiative.

• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and general business applications.

What We're Looking For

• Highly organized and dependable professional.

• Strong sense of ownership and accountability.

• Comfortable supporting senior leadership in a fast-paced environment.

• Excellent interpersonal skills and ability to work with diverse teams.

• Eager to learn, grow, and build a career in executive support.

What We Offer

• Opportunity to work directly with senior leadership.

• Exposure to cross-functional business operations.

• Professional development and career growth.

• Collaborative and supportive work environment.