Office Manager

Ecaholdings; Raleigh (NC); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

ECA in Raleigh, NC is seeking an organized, friendly Office Manager to keep our corporate office running smoothly. You will be the first face guests see, handle front desk duties, and coordinate supplies and shipments on site.

This hands-on, in-person role covers mail, vendor management, event setup, meals, and cross-department support. A high school diploma and 2+ years in office administration are required; associate/bachelor's degree and budgeting experience preferred.

Qualifications

• 2+ years of experience in office administration, reception, or office management.
• Strong organizational skills and attention to detail.
• Friendly, professional communication in person, by phone, and by email.

Responsabilités

• Greet visitors and manage front desk to create a welcoming environment.
• Handle mail, packages, and coordinate deliveries with carriers.
• Monitor office supplies and vendor relationships; maintain stock.
• Coordinate office meals and plan meetings or events.
• Support onboarding logistics for new hires and cross-department tasks.

Connaissances

2+ years in office administration

Strong organizational skills

Friendly, professional communication

Formation

High school diploma or equivalent

Associate's or bachelor's degree (preferred)

Outils

Microsoft Office

Google Workspace

Description du poste

ECA is looking for an organized, friendly, and dependable Office Manager to keep our Raleigh office running smoothly every day. You'll be the first face guests see, the person teams rely on for supplies and shipments, and the go-to resource for keeping the workplace stocked, welcoming, and efficient.

This is a hands-on, on-site role for someone who enjoys variety, takes pride in the details, and likes helping people across the whole company. This will be full in person in our corporate office in Raleigh, NC. M-F and 9am-5pm.

Key Responsibilities

Front desk and guest experience

• Greet visitors, clients, and vendors in a professional, welcoming manner
• Manage guest check-in, notify employees of arrivals, and keep the reception area tidy
• Answer and route general inquiries as needed

Mail, packages, and shipping

• Receive, sort, and distribute incoming mail to employees and departments
• Coordinate incoming and outgoing package deliveries with carriers and couriers
• Manage the company FedEx account: create shipments, track packages, schedule pickups, and reconcile invoices

Office supplies and operations

• Monitor inventory and order office, kitchen, and breakroom supplies
• Maintain relationships with office vendors and service providers
• Keep common areas, supply rooms, and shared equipment organized and in working order

Office meals and events

• Order and coordinate lunch for the office, including headcounts and dietary needs
• Help plan and set up meetings, team events, and celebrations

Cross-department support

• Assist other departments with administrative tasks, projects, and special requests
• Support onboarding logistics for new hires, such as workspace setup and supplies
• Perform additional office administration and office management duties as assigned

Qualifications

Required

• High school diploma or equivalent
• 2+ years of experience in office administration, reception, or office management
• Strong organizational skills and attention to detail, with the ability to juggle multiple priorities
• Friendly, professional communication in person, by phone, and by email
• Proficiency with Microsoft Office or Google Workspace
• Ability to lift and move packages and supply deliveries up to 25 lbs

Preferred

• Associate's or bachelor's degree
• Experience with vendor management, purchasing, or tracking an office budget
• Experience coordinating catering, meetings, or office events

ECA is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.