Office Manager

Green-Alpha-Property-Management; Raleigh (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

ECA is seeking an organized, friendly Office Manager to keep our Raleigh office running smoothly daily. You’ll be the first face guests see, handle front desk tasks, and coordinate supplies, shipments, and workplace logistics on-site.

This hands-on role is full-time, on-site at our corporate office in Raleigh, NC, Monday–Friday, 9am–5pm. You’ll support onboarding, vendor relations, events, and cross-department projects, helping teams stay efficient and welcoming.

Qualifications

• 2+ years of experience in office administration, reception, or office management.
• Strong organizational skills and attention to detail; able to juggle multiple priorities.
• Friendly, professional communication in person, by phone, and by email.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to lift and move packages and supplies up to 25 lbs.

Responsibilities

• Greet visitors and manage front desk with a welcoming, professional demeanor.
• Handle mail, packages, and shipping coordination with carriers.
• Monitor inventory and order office supplies and breakroom items.
• Plan and coordinate office meals and events; assist meetings setup.
• Support onboarding logistics for new hires and cross-department projects.
• Perform other office administration duties as assigned.

Skills

2+ years experience in office admin

Strong organizational skills

Friendly professional communication

Education

High school diploma or equivalent

Tools

Microsoft Office / Google Workspace

Job description

ECA is looking for an organized, friendly, and dependable Office Manager to keep our Raleigh office running smoothly every day. You'll be the first face guests see, the person teams rely on for supplies and shipments, and the go-to resource for keeping the workplace stocked, welcoming, and efficient.

This is a hands-on, on-site role for someone who enjoys variety, takes pride in the details, and likes helping people across the whole company. This will be full in person in our corporate office in Raleigh, NC. M-F and 9am-5pm.

Key Responsibilities

Front desk and guest experience

• Greet visitors, clients, and vendors in a professional, welcoming manner
• Manage guest check-in, notify employees of arrivals, and keep the reception area tidy
• Answer and route general inquiries as needed

Mail, packages, and shipping

• Receive, sort, and distribute incoming mail to employees and departments
• Coordinate incoming and outgoing package deliveries with carriers and couriers
• Manage the company FedEx account: create shipments, track packages, schedule pickups, and reconcile invoices

Office supplies and operations

• Monitor inventory and order office, kitchen, and breakroom supplies
• Maintain relationships with office vendors and service providers
• Keep common areas, supply rooms, and shared equipment organized and in working order

Office meals and events

• Order and coordinate lunch for the office, including headcounts and dietary needs
• Help plan and set up meetings, team events, and celebrations

Cross-department support

• Assist other departments with administrative tasks, projects, and special requests
• Support onboarding logistics for new hires, such as workspace setup and supplies
• Perform additional office administration and office management duties as assigned

Qualifications

Required

• High school diploma or equivalent
• 2+ years of experience in office administration, reception, or office management
• Strong organizational skills and attention to detail, with the ability to juggle multiple priorities
• Friendly, professional communication in person, by phone, and by email
• Proficiency with Microsoft Office or Google Workspace
• Ability to lift and move packages and supply deliveries up to 25 lbs

Preferred

• Associate's or bachelor's degree
• Experience with vendor management, purchasing, or tracking an office budget
• Experience coordinating catering, meetings, or office events

ECA is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.