Office Coordinator

Jobtailor; Kennesaw (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in the United States (Kennesaw, GA) is seeking an experienced Office Coordinator to own the front office operations, welcome visitors, and coordinate meetings across departments. You’ll ensure a professional first impression for visitors and support multiple business functions with efficient administrative processes.

The role requires 3+ years of relevant experience and strong Microsoft Office proficiency (Outlook, Excel, Word, Teams, PowerPoint).

Qualifications

• 3+ years in office coordination, administration, hospitality, or related experience.
• Strong Microsoft Office proficiency (Outlook, Excel, Word, Teams, PowerPoint).
• Excellent organization and customer service skills.
• Ability to independently learn new systems.
• Ability to walk throughout the facility, conduct tours, prepare meeting spaces, and occasionally lift up to 25 pounds.

Responsibilities

• Own the daily operation of the front office and reception experience.
• Welcome visitors, candidates, customers and vendors while ensuring a professional first impression.
• Manage inbound calls, route inquiries appropriately and exercise sound judgment when escalating matters.
• Conduct office tours for candidates, customers, vendors and new employees.
• Maintain reception, conference rooms, and common areas in a constant state of readiness.
• Serve as the primary administrative coordination resource supporting all business functions.
• Coordinate meetings, projects, scheduling and logistics across departments.
• Support ad hoc initiatives while continuously identifying opportunities to streamline recurring work.
• Own day-to-day office operations and workplace readiness.
• Coordinate facilities issues, maintenance, vendors and landlord requests through completion.
• Manage office access, keys, badges, alarms and visitor administration.
• Coordinate employee recognition, office events and engagement initiatives.
• Partner with HR on culture and sustainability initiatives.

Skills

Office Coordination

Customer Service

Microsoft Office Proficiency

Event Coordination

Administrative Support

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Teams

Microsoft PowerPoint

Job description

• Own the daily operation of the front office and reception experience.
• Welcome visitors, candidates, customers and vendors while ensuring a professional first impression.
• Manage inbound calls, route inquiries appropriately and exercise sound judgment when escalating matters.
• Conduct office tours for candidates, customers, vendors and new employees.
• Maintain reception, conference rooms, and common areas in a constant state of readiness.
• Serve as the primary administrative coordination resource supporting all business functions.
• Coordinate meetings, projects, scheduling and logistics across departments.
• Support ad hoc initiatives while continuously identifying opportunities to streamline recurring work.
• Own day-to-day office operations and workplace readiness.
• Coordinate facilities issues, maintenance, vendors and landlord requests through completion.
• Manage office access, keys, badges, alarms and visitor administration.
• Coordinate employee recognition, office events and engagement initiatives.
• Partner with HR on culture and sustainability initiatives.

Requirements

• 3+ years in office coordination, administration, hospitality, or related experience.
• Strong Microsoft Office proficiency (Outlook, Excel, Word, Teams, PowerPoint).
• Excellent organization and customer service skills.
• Ability to independently learn new systems.
• Ability to walk throughout the facility, conduct tours, prepare meeting spaces, and occasionally lift up to 25 pounds.

Core Competencies

Demonstrates strong organizational and customer service skills while managing daily office operations, coordinating meetings, and supporting administrative functions. Proficient in Microsoft Office tools to enhance workplace efficiency and facilitate communication across departments.

Highest-signal resume keywords

• Office Coordination
• Customer Service
• Microsoft Office Proficiency
• Event Coordination
• Administrative Support

ATS Optimization Keywords

Hard Skills

• Office Coordination
• Administrative Support
• Meeting Coordination
• Logistics Management
• Facilities Management

Soft Skills

• Excellent Organization
• Sound Judgment
• Independently Learn New Systems

Industry Keywords

• Front Office Operations
• Reception Experience
• Visitor Administration
• Employee Engagement
• Culture Initiatives

Tools & Technologies

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Microsoft PowerPoint