Administrative Assistant

Jobtailor; Troy (MO); On-site; USD 40,000 - 56,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Professional to support a dedicated team. You will organize schedules, manage communications, and prepare reports using Microsoft Word, Excel, and PowerPoint.

The role emphasizes data management, travel coordination, and cross‑department collaboration, with a focus on efficiency and quality standards. A degree and MS Office proficiency are required, with SAP knowledge a plus.

Qualifications

• Associate degree with 2+ years of administrative experience or a Bachelor’s degree with 1+ years of administrative experience.
• Strong proficiency with the Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.)
• Fundamental understanding of SAP.
• Strong business acumen and knowledge of current quality specifications.
• Excellent written and verbal communication skills.
• Self-motivated with a continuous improvement mindset and an assertive approach to problem-solving.
• Ability to prioritize tasks and make informed decisions.
• Must be legally authorized to work in the US.

Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications.
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.
• Draft, edit, and format professional documents using Microsoft Word.
• Manage and analyze data using Microsoft Excel, including building spreadsheets, tracking departmental metrics, and generating reports.
• Design and assemble high-quality, visually engaging PowerPoint presentations and slide decks for internal meetings and external stakeholders.
• Leverage advanced features across Microsoft Office Suite to streamline administrative workflows and improve digital document management.

Skills

Microsoft Office Suite Proficiency

Administrative Experience

Data Management and Analysis

Strong Written and Verbal Communcation

Problem-Solving Skills

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SAP

Job description

Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.
• Draft, edit, and format professional documents, internal memos, manuals, and formal correspondence using Microsoft Word.
• Manage and analyze data using Microsoft Excel, which includes building spreadsheets, tracking departmental metrics, and utilizing formulas to generate accurate reports.
• Design and assemble high-quality, visually engaging Microsoft PowerPoint presentations and slide decks for internal meetings and external stakeholders.
• Leverage advanced features across the Microsoft Office Suite to streamline administrative workflows and improve digital document management.

Requirements

• Associate degree with 2+ years of administrative experience or a Bachelor’s degree with a minimum of 1+ years of administrative experience
• Strong proficiency with the Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.)
• Fundamental understanding of SAP.
• Strong business acumen and knowledge of current quality specifications.
• Excellent written and verbal communication skills.
• Self-motivated with a continuous improvement mindset and an assertive approach to problem-solving.
• Ability to prioritize tasks and make informed decisions.
• Must be legally authorized to work in the US.

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing schedules, coordinating with departments, and optimizing workflows to enhance organizational efficiency.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency
• Administrative Experience
• Data Management and Analysis
• Strong Written and Verbal Communication
• Problem-Solving Skills

ATS Optimization Keywords

Hard Skills

• Data Management
• Document Drafting and Editing
• Meeting Coordination
• Travel Management
• Report Preparation
• Spreadsheet Development
• Presentation Design
• Quality Specifications Knowledge
• SAP Understanding
• Appointment Scheduling

Soft Skills

• Self-Motivated
• Continuous Improvement Mindset
• Assertive Problem-Solving
• Task Prioritization
• Informed Decision-Making

Industry Keywords

• Administrative Support
• Office Organization
• Communication Flow
• External Relationship Management
• Business Acumen

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook