Administrative Assistant

Longislandspeech; Princeton (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental and Vision benefits

Life Insurance

401k after 1 year

Paid time off

Job summary

Longislandspeech, a speech pathology practice with multiple locations, seeks an Administrative Assistant for our Stony Brook in-office location. The role focuses on executive support, calendar management, and communications.

Ideal candidate will have strong organizational skills, proficiency in Microsoft Office and Google Suite, and excellent written/verbal communication. A valid driver’s license and a positive work ethic are required.

Qualifications

• Strong organizational and time management skills.
• Proficient in Microsoft Office and Google Suite.
• Excellent communication and proofreading abilities.
• Ability to take instruction and work independently as well as with others.
• Valid Driver's License Required.

Responsibilities

• Serve as first point of contact for calls, emails, and in-person meetings; take detailed messages and prioritize information.
• Organize email, draft responses, and convey memos to staff.
• Run errands including professional and personal tasks as needed.
• Occasional travel between main office and other locations.
• Manage professional calendars and scheduling of calls/meetings.
• Plan and coordinate conferences and virtual meetings via GoToMeeting, Zoom, Google Meet, etc.
• Organize and file documents for quick access.

Skills

Organizational skills

Microsoft Office

Typing

Google Suite

Communication skills

Proofreading

Independent worker

Valid driver's license

Positive attitude

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

GoToMeeting

Zoom

Google Meet

Job description

Exciting Opportunity: Join Us as an Administrative Assistant!

Our speech pathology practice, with several locations throughout Long Island, is currently seeking a motivated individual to join our team. This in-office position is based at our Stony Brook location.

Skills Required:

• Exceptional organization and time management skills
• Working knowledge of Microsoft Office (Excel, Power Point, Word, etc.)
• Typing skills
• Google Suite Knowledge/Proficiency necessary
• Excellent communication skills - face-to-face, over the phone and electronic communication
• Maintain a high level of executive support skills including grammar and proofreading skills
• Ability to take instruction and work independently as well as with others
• Valid Drivers License Required
• Friendly, positive attitude and strong work ethic

Job Responsibilities:

• Serve as first point of contact for incoming calls, emails and in person meetings. Take detailed messages and prioritize information
• Organize email, draft responses and convey all memos to staff
• Willing to run errands including both professional and personal.
• Occasional travel between main office and all other office locations
• Manage professional calendars
• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom, Google Meet, etc.
• Update and compartmentalize various professional documents and files to ensure quick and easy access to all information

Benefits:

• Medical, Dental and Vision Benefits with a flex spending card
• Life Insurance
• 401k after 1 year of employment
• Paid time off

Compensation: $45K/annually