Administrative Assistant

Long Island Speech; Stony Brook (NY); On-site; USD 40,500 - 49,500; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Life Insurance

401k after 1 year of employment

Paid time off

Job summary

Long Island Speech is seeking a motivated Administrative Assistant for a maternity leave replacement at their Stony Brook office, with potential for a permanent role. Responsibilities include serving as a key contact for communications, managing calendars, and organizing office documents. A strong knowledge of Microsoft Office and the Google Suite, exceptional organizational skills, and a friendly attitude are required. Compensation is $45K per year, with potential benefits if the position transitions to full-time.

Qualifications

• Exceptional organization and time management skills are essential.
• Proficiency in Microsoft Office and Google Suite is necessary.
• Excellent communication skills and a friendly attitude required.

Responsibilities

• Serve as first point of contact for incoming calls, emails, and in-person meetings.
• Organize email, draft responses, and convey memos to staff.
• Manage professional calendars and schedule meetings.
• Occasional travel between main office and other locations.

Skills

Exceptional organization and time management skills

Working knowledge of Microsoft Office

Typing skills

Google Suite Knowledge/Proficiency

Excellent communication skills

High level of executive support skills

Ability to take instruction and work independently

Valid Drivers License

Friendly, positive attitude

Tools

Microsoft Office

Google Suite

Job description

Exciting Opportunity: Join Us as an Administrative Assistant!

Our speech pathology practice, with several locations throughout Long Island, is currently seeking a motivated individual to join our team. We have an opening for a maternity leave replacement at our Stony Brook office, with the possibility of transitioning into a permanent role within our organization.

We offer an excellent working environment.

Skills Required

• Exceptional organization and time management skills
• Working knowledge of Microsoft Office (Excel, Power Point, Word, etc.)
• Typing skills
• Google Suite Knowledge/Proficiency necessary
• Excellent communication skills - face-to-face, over the phone and electronic communication
• Maintain a high level of executive support skills including grammar and proofreading skills
• Ability to take instruction and work independently as well as with others
• Valid Drivers License Required
• Friendly, positive attitude and strong work ethic

Job Responsibilities

• Serve as first point of contact for incoming calls, emails and in person meetings. Take detailed messages and prioritize information
• Organize email, draft responses and convey all memos to staff
• Willing to run errands including both professional and personal
• Occasional travel between main office and all other office locations
• Manage professional calendars
• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom, Google Meet, etc.
• Update and compartmentalize various professional documents and files to ensure quick and easy access to all information

Benefits (Only eligible if temporary leave replacement transitions into a full time, permanent position)

• Medical, Dental and Vision Benefits with a flex spending card
• Life Insurance
• 401k after 1 year of employment
• Paid time off

Compensation: $45K/annually

Please send your resume to: [e-mail]