Administrative Assistant

AppleOne Employment Services; Portland (OR); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services is seeking an experienced Administrative Assistant for a contract/temporary role in Portland, OR. The ideal candidate thrives in a busy office, supports engineering and operations teams, and helps keep daily operations organized and responsive.

The role emphasizes teamwork, proactive communication, and reliable office support in a project-based environment. Major medical, dental, vision, 401k, and sick leave benefits are noted in the posting.

Qualifications

• 3 to 5 years of strong administrative assistant or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced professional environment.
• Strong written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to engineering, operations, and office teams.
• Prepare, edit, organize, and distribute documents, reports, correspondence, and internal materials.
• Manage calendars, schedule meetings, coordinate conference rooms, and support meeting logistics.
• Maintain electronic and physical files, records, and project-related documentation.
• Assist with data entry, office coordination, supply tracking, and general clerical tasks.
• Communicate professionally with internal teams, vendors, clients, and visitors as needed.

Skills

Administrative

MS Office

Communication

Time management

Teamwork

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Job Summary

A contract Administrative Assistant opportunity is available with a large engineering services organization in Portland, OR. This role is ideal for an experienced administrative professional who thrives in a busy, fast-paced office environment and enjoys supporting teams that manage technical, project-based work. The Administrative Assistant will help keep daily operations organized, efficient, and responsive by providing dependable office support, coordinating information, and assisting team members with a variety of administrative needs. This is a strong opportunity for someone who values professional teamwork, steady communication, supportive leadership, and the ability to contribute to an established business environment.

Key Responsibilities

• Provide day-to-day administrative support to engineering, operations, and office teams.
• Prepare, edit, organize, and distribute documents, reports, correspondence, and internal materials.
• Manage calendars, schedule meetings, coordinate conference rooms, and support meeting logistics.
• Maintain electronic and physical files, records, and project-related documentation.
• Assist with data entry, office coordination, supply tracking, and general clerical tasks.
• Communicate professionally with internal teams, vendors, clients, and visitors as needed.

Compensation and Benefits

• Salary: $50,000.00 per year.
• Job type: Contract/Temporary.
• Location: Portland, OR.
• AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

Required Qualifications and Skills

• Provide administrative support in a busy engineering services office environment.
• Coordinate documents, schedules, meetings, records, and day-to-day office workflow.
• Support internal teams with clerical, organizational, and communication-related tasks.
• 3 to 5 years of strong administrative assistant or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced professional environment.
• Strong written and verbal communication skills.
• Excellent attention to detail, organization, follow-through, and time management.
• Professional, dependable, and team-oriented approach to administrative support.

Preferred Qualifications

• Prior administrative experience in engineering, architecture, construction, technical services, or a project-based professional services environment.
• Experience supporting multiple managers, departments, or project teams.
• Familiarity with document control, project documentation, or client-facing office support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.