Administrative Assistant

Kids for the Future; Portland (ME); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Quarterly incentive program

Job summary

Kids for the Future in Portland, ME seeks an Administrative Assistant to support the Human Resources team. The role is hourly, with duties including document management, applicant screening, and wellness communications across two Maine locations.

Requires a High School diploma and 2+ years in a fast-paced environment; proficiency in Outlook and Excel is expected. This position reports to the Human Resource Manager and offers a quarterly incentive program.

Qualifications

• HS Diploma or equivalent.
• 2+ years related experience preferred.
• Experience in a fast-paced environment.

Responsibilities

• Provide administrative support to Human Resources across two Maine locations.
• Maintain confidentiality and integrity of HR information.
• Upload and maintain employee documents in electronic filing system.
• Assist with sourcing and screening applicants.
• Support apprenticeship programs and track state grant usage for training initiatives.
• Manage inventories of HR materials and coordinate ordering when low.

Skills

People interaction

Organizational skills

Attention to detail

Independent work

Education

High school diploma

Tools

Outlook

Excel

Job description

• Location 2400 Congress Street,Portland, ME, 04102,United States
• Base Pay $25.00 - $35.00 / Hour
• Other Compensation Quarterly Incentive Program
• Job Category Administrative , HR
• Employee Type FT Non-Exempt
• Required Degree High school
• Manage Others No

Job Description

Position Title: Administrative Assistant

Department: Human Resources Employee Type: Hourly

Reports to: Human Resource Manager

_____________________________________________________________________________________

Position Summary:

Provide administrative support to the Human Resources department to complete a variety of tasks allotted to efficiently support two locations and 300+ employees.

Essential Functions:

• Maintain the highest level of confidentiality and integrity.
• Upload employee documents into electronic filing system.
• Maintain employee documents and ensure files are updated accordingly.
• Involvement in sourcing, and Screening applicants.
• Communicate and promote monthly wellness topics.
• Assist HR Manager with apprenticeship program and tracking as well as state grant use for training initiatives.
• Conduct inventory counts on HR/Company swag and work with HR Manager to order more when inventory is low.
• Partner with HR Manager to accomplish HR goals including ongoing development programs within the Maine Locations with intentions to roll out company wide.
• Handle postage and mail responsibilities.
• Maintain various logs on a weekly basis.
• Maintain bulletin boards and HR information wall.
• Other administrative duties as the role entails.

Qualifications:

Education and Experience

• HS Diploma or equivalent
• 2-years related experience preferred
• Experience working in a high-paced environment

Knowledge, Skills and Abilities

• Ability to interact with people at all levels of the organization including candidates
• Computer Skills to include Outlook and Excel
• Strong verbal and written communication skills
• Attention to detail and organizational skills
• Demonstrated ability to successfully complete projects
• Ability to work independently
• Receptive and supportive of change

Job related demands (i.e. physical, travel):

• Flexibility to support two locations in Maine (10-mile drive from each other)
• Use of computer for extended periods of time
• Ability to handle sensitive and confidential issues with tact and diplomacy
• Prioritization of multiple projects to meet operational goals
• Ability to lift and move objects up to 35lbs. without assistance on an occasional basis.
• Ability to work in an environment

Additional Comments:

The essential functions have been provided as examples of the type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.