Human Resources Coordinator

Waypoint; Sanford (ME); Presencial; USD 44 000 - 59 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Employer Paid Short Term Disability

Employer Paid Life Insurance and AD&D

Critical Illness and AccidentInsurance

Flexible Spending Accounts

EOE

Resumo da oferta

Waypoint is seeking an HR Coordinator to support leave administration (FMLA/PFMLA), benefits enrollment, and compliance across state and federal regulations in Maine. This role will serve as a primary contact for staff on leave, benefits, and safety policies while maintaining accurate HR records.

Responsibilities include processing workers' compensation matters, onboarding support, HRIS updates, and assisting with annual open enrollment and audits.

Qualificações

• Knowledge of FMLA, PFMLA, workers' compensation and benefits administration.
• Strong organizational, time management, interpersonal, and communication skills.
• Ability to manage confidential information with discretion and provide quality customer service.

Responsabilidades

• Support leave administration including FMLA/PFMLA and other statutory leaves; communicate eligibility and forms.
• Coordinate benefits enrollment, changes, inquiries, and liaison with providers.
• Assist with onboarding, training coordination, and HRIS updates; maintain records.
• Process documentation for workers' compensation and safety compliance; assist with audits.
• Support recruiting backup and open enrollment activities; handle HR-related inquiries from staff.
• Maintain accurate personnel records and ensure compliance with MaineCare and state/federal laws.

Conhecimentos

FMLA PFMLA knowledge

Leave management

Benefits administration

Organizational skills

Communication skills

Confidentiality

Customer service

Detail oriented

Formação académica

Bachelor's Degree

Ferramentas

Microsoft Office

HRIS

Descrição da oferta de emprego

Hourly: $25.00 per hour

40 hours on-site

Hourly: $25.00 per hour

Company Overview: Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.

Position Overview: The Human Resources Coordinator is responsible for supporting the Human Resources department in a variety of functional areas, with a focus on leave administration (FMLA, PFMLA), employee loans, workers' compensation, and benefits administration. This role ensures that all responsibilities are performed in compliance with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The HR Coordinator acts as a point of contact for staff regarding leave, benefits, and safety policies, and plays a key role in maintaining compliance and accuracy across HR-related processes.

Essential Duties

• Assist employees with benefit enrollment, changes, and inquiries
• Serve as liaison with benefits providers to resolve employee issues in a timely and compliant manner
• Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory and company-provided leaves
• Communicate with employees regarding eligibility, required forms, leave status, and return-to-work procedures
• Ensure proper documentation and tracking in compliance with federal and state leave laws
• Responsible for assisting with and completing documentation related to work-related injuries, serving as a key liaison for employees and supervisors throughout the incident and claims process
• Ensure all HR processes are conducted in accordance with applicable state and federal laws and Maine Care regulations
• Maintain accurate and up-to-date personnel records
• Assist in onboarding, training coordination, and HRIS updates
• Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies
• Support HR initiatives and special projects as assigned
• Provide professional and timely customer service to employees and management
• Support documentation and audits for HR compliance, safety, and benefits programs
• Process internal employee changes and communicate changes weekly to management via change email
• Facilitates weekly employee audit report and corrects errors as needed Processes terminations, offering COBRA benefits when applicable
• ADP/Enhanced Time changes and troubleshooting
• Supports annual open enrollment
• Updates paper personnel files for the new year (archives expired files)
• Assists with employee walk-ins, phone calls, and email requests
• Recruiting backup as needed
• Other duties as assigned

Requirements

Knowledge/Skills/Abilities

• Knowledge of FMLA, PFMLA, workers' compensation and benefits administration
• Strong organizational, time management, interpersonal, and communication skills
• Ability to manage confidential information with discretion
• Strong customer service mindset
• Proficiency in Microsoft Office; experience with HRIS preferred
• Detail oriented

Qualifications:

• Education: Bachelor's Degree
• Experience: Minimum 2 years of experience in human resources with exposure to leave management, benefits administration, and compliance responsibilities

Work Environment & Physical Demands:

• Standard office environment; may require occasional travel to other locations
• Ability to sit, stand, and work at a computer for extended periods
• Occasional lifting of files or office materials (up to 25 lbs)

Benefits

• Medical, Dental, Vision Insurance
• Retirement Plan
• Paid Time Off
• Paid Holidays
• Employer Paid Short Term Disability
• Employer Paid Life Insurance and AD&D
• Critical Illness and Accident Insurance
• Flexible Spending Accounts
• EOE