Administrative Assistant

AppleOne Employment Services; Pleasanton (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

AppleOne is seeking a detail-oriented Administrative Assistant for a contract/temporary opportunity in Pleasanton, CA. The role supports warehouse administration, inventory documentation, vendor coordination, billing, invoicing, supply ordering, and daily office operations.

This position offers exposure to warehouse systems and cross-functional coordination within a fast-paced business services environment, with 13-week+ assignments and the potential for extended work.

Qualifications

• Detail-oriented Administrative Assistant for contract/temporary work.
• Supports warehouse administration, inventory documentation, vendor coordination, billing, invoicing, and supply ordering.
• Exposure to warehouse systems and SAP/Ariba in a professional business services setting.

Responsibilities

• Maintain accurate records for inventory, shipments, warehouse activities, billing, invoices, and related documentation.
• Process shipping orders, receipts, vendor information, and warehouse paperwork in applicable systems.
• Support inventory tracking, reconciliation, reporting, discrepancy research, and stock audit activities.
• Coordinate with internal teams, vendors, drivers, customers, and suppliers regarding shipments, orders, delivery schedules, and inquiries.
• Monitor group email traffic, schedule vendors on-site, order supplies through approved suppliers, and maintain organized physical and digital files.
• Provide general office support, including answering phones, responding to emails, preparing reports, creating SOP documentation, and supporting warehouse management.

Tools

SAP

Ariba

Job description

Job Summary

We are seeking a detail-oriented Administrative Assistant for a contract/temporary opportunity in Pleasanton, CA. This role supports warehouse administration, inventory documentation, vendor coordination, billing, invoicing, supply ordering, and daily office operations.

The Administrative Assistant will be an important part of a fast-paced, team-focused environment where accuracy, communication, and organization are essential. This is a great opportunity for someone who enjoys supporting operations, working with internal teams and vendors, and keeping critical documentation and workflow processes running smoothly. The role offers exposure to warehouse systems, SAP, Ariba, SOP documentation, and cross-functional coordination in a professional business services setting.

Key Responsibilities

• Maintain accurate records for inventory, shipments, warehouse activities, billing, invoices, and related documentation.
• Process shipping orders, receipts, vendor information, and warehouse paperwork in applicable systems.
• Support inventory tracking, reconciliation, reporting, discrepancy research, and stock audit activities.
• Coordinate with internal teams, vendors, drivers, customers, and suppliers regarding shipments, orders, delivery schedules, and inquiries.
• Monitor group email traffic, schedule vendors on-site, order supplies through approved suppliers, and maintain organized physical and digital files.
• Provide general office support, including answering phones, responding to emails, preparing reports, creating SOP documentation, and supporting warehouse management.

Compensation and Benefits

• Pay rate: $20.00 to $25.00 per hour.
• Job type: Contract/Temporary.
• Location: Pleasanton, CA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Equal Opportunity Employer / Disabled / Protected Veterans

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We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.