Administrative Assistant

AMSPEC; Plainfield (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

AMSPEC is seeking an administrative assistant to support a branch, department or executives in Illinois. The role includes handling mail, front desk coverage, and maintaining office operations.

You will manage calendars, assist travel arrangements, and support other departments as workload permits, in a traditional office environment.

Qualifications

• 1+ year experience in the similar field or position.
• High school education; Bachelor or Associate degree preferred.
• Strong communication, organization and interpersonal skills.
• Ability to work under pressure and with minimal supervision.

Responsibilities

• Receive, sort and distribute mail and deliveries.
• Provide reception coverage (door, telephone and courier) as required.
• Maintain office equipment and supplies.
• Maintain calendars for managers and executives and assist in travel arrangements.
• Assist other departments with administrative duties as workload permits.
• Perform other similar administrative tasks as assigned.

Skills

Communication skills

Organization

Interpersonal skills

Under pressure

Independent work

Education

High school diploma preferred

Bachelor or Associate degree preferred

Job description

Provide administrative support for branch, department or managers/executives.

Primary Duties and Responsibilities

• Responsible for receiving, sorting and distribution of mail and deliveries
• Provide reception (door, telephone and courier) coverage as required
• Maintain office equipment and supplies
• Maintain calendars for managers and executives as requested and assist in travel arrangements if needed
• Assist other departments (finance, billing, human resources, operations etc.) with administrative duties as schedule permits and workload requires
• Any other similar duties related to administrative activities as assigned by supervisor

Required Skills

• 1+ year experience in the similar field or position
• High school education with Bachelor or Associate degree preferred
• Good communication, organization, and inter-personal skills a must. Ability to work under pressure and react quickly, ability to work with little or no supervision

Working Conditions

Office Environment – work is generally during traditional work hours however extreme circumstances may require work
during non-traditional office hours

Physical Requirements

Ability to sit and/or stand for extended periods of time.